Paralegal, Licensing

Serhant • New York City, NY

2d • Hybrid

About The Position

The Licensing Paralegal drafts, issues, and maintains Independent Contractor Agreements (ICAs) between SERHANT. and its affiliated agents. The role converts approved recruiting and compensation terms into accurate, signed agreements and keeps agent license and sponsorship records aligned with state real estate commission rules. It sits in the Licensing department and works daily with Recruiting, Brokerage Operations, Finance, and Legal. The position is accountable for moving agents from accepted verbal offers to completed contracts and licensing with SERHANT. quickly and accurately.

The role may include occasional work at additional SERHANT. offices or attendance at offsites, as agreed with the manager. The position is preferred to work in NYC, and candidates must live within the United States.

Requirements

• Paralegal certificate (ABA-approved preferred), or an associate's or bachelor's degree with equivalent experience.
• At least 3 years as a paralegal or contracts administrator drafting agreements from templates and term sheets.
• Experience in a real estate brokerage, title company, or real estate law firm.
• Working knowledge of independent contractor arrangements and commission-based compensation.
• Track record of near-zero errors on high-volume document work.
• Advanced Microsoft Word skills, including templates, redlines, and comparison, and advanced Excel skills.
• Experience with e-signature platforms such as DocuSign and brokerage back-office or CRM systems.
• Precise contract drafting and proofreading, including catching mismatches between term sheets and agreements.
• Strong judgment about when a request is routine and when it should be referred to Legal.
• Ability to handle confidential compensation data discreetly.
• Organization under high volume, especially during recruiting pushes and month-end.
• Clear, friendly communication with agents who are not lawyers.
• Currently authorized to work in the United States without sponsorship now or in the future.

Nice To Haves

• Familiarity with state real estate licensing rules, including New York DOS and Florida DBPR, and multi-state sponsorship.
• Notary public commission.
• Exposure to agent compensation plans, team splits, or caps.

Responsibilities

• Draft ICAs from approved templates for new agents, team leads, and team members, tailoring commission splits, caps, fees, incentives, and team structures to approved term sheets.
• Turn editing requests into scalable business outcomes for the brokerage.
• Prepare amendments, addenda, renewals, team-change agreements, and termination or release letters.
• Resolve non-standard terms or template deviations before agreements are sent for signature.
• Route agreements for e-signature, confirm full execution, and file signed copies in the system of record.
• Verify each agent's license status, expiration, and disciplinary history with the relevant state commission before issuing an ICA.
• Process license transfers, sponsorship changes, and releases across states where the brokerage operates.
• Track renewal and continuing-education deadlines and notify agents and managers in advance.
• Maintain agent files that are audit-ready to state regulator and internal standards.
• Enter executed terms accurately into CRM, back-office, and commission systems so Finance pays agents correctly.
• Maintain a live tracker of agreements in progress from term sheet through signature and system setup.
• Answer agent and manager questions about agreement terms and licensing steps.
• Help maintain the ICA template library and clause bank as compensation plans and state rules change.

Benefits

• Medical insurance, subject to eligibility requirements and plan terms.
• Dental insurance, subject to eligibility requirements and plan terms.
• Vision insurance, subject to eligibility requirements and plan terms.
• Paid time off.
• Paid holidays.
• Retirement benefits.
• Other company-sponsored benefits, subject to applicable eligibility requirements and plan terms.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree