Paralegal, Licensing

Serhant • New York, NY

3d • $95,000 - $120,000 • Hybrid

About The Position

The Licensing Paralegal drafts, issues, and maintains Independent Contractor Agreements (ICAs) between SERHANT. and its affiliated agents. The role turns approved recruiting and compensation terms into accurate, signed agreements and maintains agent license and sponsorship records in accordance with state real estate commission rules. It sits in the Licensing department and works daily with Recruiting, Brokerage Operations, Finance, and Legal. The position is accountable for moving agents from verbal acceptance of an offer to being contracted and licensed with SERHANT. quickly and accurately.

The role may include occasional work at additional SERHANT. offices or attendance at offsites, as agreed with the manager. NYC is the preferred work location, and candidates must live in the United States. SERHANT. does not offer visa sponsorship; candidates must be authorized to work in the United States without sponsorship now or in the future.

Requirements

• Paralegal certificate, preferably ABA-approved, or an associate's or bachelor's degree with equivalent experience.
• At least 3 years as a paralegal or contracts administrator drafting agreements from templates and term sheets.
• Experience in a real estate brokerage, title company, or real estate law firm.
• Working knowledge of independent contractor arrangements and commission-based compensation.
• Track record of near-zero errors on high-volume document work.
• Advanced Microsoft Word skills, including templates, redlines, and comparison, and proficiency with Excel.
• Experience with e-signature platforms such as DocuSign or similar and brokerage back-office or CRM systems.
• Precise contract drafting and proofreading skills, including identifying mismatches between term sheets and agreements.
• Strong judgment in deciding when a request is routine and when it needs Legal.
• Discretion in handling confidential compensation data.
• Organization under high-volume conditions, especially during recruiting pushes and month-end.
• Clear, friendly communication with agents who are not lawyers.
• Must live in the United States and be authorized to work in the United States without current or future visa sponsorship.

Nice To Haves

• Familiarity with state real estate licensing rules, including New York DOS and Florida DBPR, and multi-state sponsorship.
• Notary public commission.
• Exposure to agent compensation plans, team splits, or caps.

Responsibilities

• Draft ICAs from approved templates for new agents, team leads, and team members, tailoring commission splits, caps, fees, incentives, and team structures to approved term sheets.
• Turn editing requests into scalable business outcomes for the brokerage.
• Prepare amendments, addenda, renewals, team-change agreements, and termination or release letters.
• Resolve non-standard terms or template deviations before agreements are sent for signature.
• Route agreements for e-signature, confirm full execution, and file signed copies in the system of record.
• Verify each agent's license status, expiration, and disciplinary history with the relevant state commission before issuing an ICA.
• Process license transfers, sponsorship changes, and releases across states where the brokerage operates.
• Track renewal and continuing-education deadlines and notify agents and managers in advance.
• Maintain agent files to state regulator and internal audit standards.
• Enter executed terms accurately into CRM, back-office, and commission systems so Finance can pay agents correctly.
• Maintain a live tracker of agreements in progress, from term sheet through signature and system setup.
• Answer agent and manager questions about agreement terms and licensing steps.
• Help maintain the ICA template library and clause bank as compensation plans and state rules change.
• Perform additional or changed duties as determined by the company.

Benefits

• Eligible employees may receive medical, dental, and vision insurance; paid time off and paid holidays; retirement benefits; and other company-sponsored benefits, subject to eligibility requirements and plan terms.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree