Part-Time Paralegal/ Legal Assistant

Maxwood Furniture•Charleston, SC

88d•Onsite

About The Position

Maxwood Furniture is a rapidly growing furniture company with an expanding portfolio of brands such as Max & Lily, Plank + Beam, and Maxtrix. Since launching over two decades ago, we have established multiple sales channels including our DTC websites and third-party marketplaces. We’re passionate about creating an inspiring and engaging shopping experience for our customers, bringing their home decor dreams to life with stunning, on-trend pieces. We are seeking a new member to add to our Human Resources team. Are you ready to be a part of something amazing? Maxwood Furniture is seeking a highly organized and detail-oriented Part-Time Legal Assistant or Paralegal to support the Human Resources and Operations teams. This role will work closely with the HR Director to assist with employment-related legal matters, claims management, contract review, attorney correspondence, and regulatory compliance. The ideal candidate is proactive, professional, able to manage sensitive and confidential information, and capable of ensuring deadlines and legal obligations are met in a timely manner.

Requirements

Associate’s or Bachelor’s degree in Paralegal Studies, Legal Studies, Business Administration, or related field preferred
Paralegal certification is a plus
Minimum 2 years of experience in a legal assistant, paralegal, HR compliance, insurance claims, or related role preferred
Experience handling workers’ compensation claims and employment-related matters strongly preferred
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High level of discretion and ability to maintain confidentiality
Proficiency in Microsoft Office Suite and document management systems

Nice To Haves

Familiarity with employment law, workers’ compensation procedures, and contract administration
Ability to communicate professionally with attorneys, insurance representatives, and internal leadership
Strong attention to detail and follow-through
Self-motivated with the ability to work independently in a fast-paced environment

Responsibilities

Serve as the frontline coordinator for employment-related legal claims and disputes under the guidance and direction of the HR Director
Assist with gathering documentation, organizing case files, and responding to requests related to legal matters
Correspond and coordinate with outside counsel, insurance carriers, and third-party administrators
Track legal deadlines, filings, and response dates to ensure timely compliance
Maintain accurate and confidential legal and personnel records
Coordinate and monitor workers’ compensation claims from initiation through resolution
Ensure claims are submitted promptly and all required documentation is completed accurately and on time
Communicate with employees, managers, medical providers, and insurance representatives regarding claim status and documentation
Track claim activity and assist with return-to-work coordination as needed
Review contracts, agreements, and legal documents for completeness and consistency before escalation to leadership or counsel
Assist with maintaining contract files and renewal tracking
Support HR and Operations with compliance-related initiatives, policy documentation, and administrative legal matters
Help ensure company practices align with applicable employment laws and internal policies
Provide administrative support to the HR Director on legal and compliance matters
Assist with investigations, document preparation, and internal reporting as needed
Collaborate with HR and Operations leadership to identify and resolve administrative or compliance issues proactively