Paralegal, Contract Manager

WEKA

5d•$115,000 - $135,000

About The Position

WEKA is hiring a hands-on, non-attorney Paralegal / Contract Manager to support its fast-moving sales organization, partner and neocloud business, and legal team. The role is the operational backbone for moving contracts from request to signature and keeping the legal function organized, measurable, and efficient. It reports to the General Counsel and works closely with the legal team and business partners in Sales, Finance, Procurement, and other functions. The position handles first-pass contract reviews and redlines within established playbooks, manages contract lifecycle workflows, and supports daily legal operations, including outside counsel invoice review. The successful candidate will answer routine business questions, recognize when attorney input is needed, and route issues promptly with useful context. They will also improve processes through automation and AI tools while applying appropriate human review. During the first 90 days, the hire will take over day-to-day management of contract workflows and the legal request queue, begin first-pass reviews of standard agreements, and assume outside counsel invoice review. Over time, they will help develop the metrics, templates, and automation needed to support the company's growth. WEKA offers competitive compensation, including bonus and equity participation.

Requirements

At least 5 years of experience as a paralegal, contract manager, or legal operations professional at a law firm, in-house legal department, or technology company, including substantial hands-on commercial contract review and redlining.
Strong working knowledge of common commercial terms, including confidentiality, limitation of liability, indemnification, intellectual property, payment, and termination, and judgment to identify terms outside the playbook for attorney review.
Hands-on experience administering a contract lifecycle management platform, including workflows, templates, and reporting.
Track record of producing accurate, well-organized work under deadline pressure, with close attention to details such as entity names, dates, and signature blocks.
Clear writing and ability to explain contract issues to non-lawyers in plain language.
Bachelor's degree or equivalent practical experience.
Sound judgment in handling sensitive and privileged information.

Nice To Haves

ABA-approved paralegal certificate.
Experience with SpotDraft or a comparable contract lifecycle management platform, including building reporting and automation.
Experience in enterprise software, infrastructure, data storage, cloud, high-performance computing, or AI.
Familiarity with software licensing, SaaS, reseller, and hardware or appliance transactions.
Experience with legal spend management, e-billing, or outside counsel invoice review.
Familiarity with export controls and sanctions screening, or corporate entity maintenance.
California Notary Public commission, or willingness to obtain one.
Business judgment to resolve issues within authority and escalate others with sufficient context for attorney action.
Experience turning ad hoc processes into clean, repeatable processes and following requests through completion.
Comfort using metrics and dashboards to monitor contracting processes.
Use of AI tools for review, drafting, and routine administration, with an understanding of their limits and the need for human review.

Responsibilities

Review and redline standard-form agreements, including NDAs, order forms, SOWs, amendments, vendor agreements, and routine customer and partner paper, using company playbooks and approved fallback language.
Answer routine contract questions from the business and escalate non-standard terms to an attorney with a clear issue summary and recommendation.
Prepare agreements from templates, manage version control, coordinate approvals, and drive documents through signature.
Compile deal context for attorneys on larger matters, including prior agreements, negotiated positions, and open issues.
Administer the contract lifecycle management system, including workflow design and configuration, templates, approval routing, e-signature, repository organization, and data integrity.
Triage incoming legal requests by urgency and complexity, route them to the appropriate owner, and track them through completion.
Track key dates, renewals, and post-signature obligations, and proactively notify business owners.
Build and maintain contract templates, playbooks, checklists, and self-service resources in partnership with attorneys.
Build reporting and metrics, including turnaround times, request volumes, and bottlenecks, to identify opportunities for improvement.
Identify manual or repetitive work and improve it through better processes, automation, and AI tools.
Review outside counsel invoices against engagement terms and billing guidelines, flag discrepancies, and coordinate approvals with Legal and Finance.
Track legal spend by matter and firm and help prepare budget and forecasting inputs.
Help onboard outside counsel and organize engagement letters, rate information, and matter records.
Support compliance and diligence activities, including customer and partner diligence requests, trade compliance screening, and corporate and entity records.
Maintain legal department records, internal knowledge resources, and policy and template libraries.
Support special projects across the legal team and broader business, including transactions and audits.