Paralegal – Billing Compliance & Corporate Support

M.C. Dean, Inc•Tysons, VA

3d•Onsite

About The Position

M.C. Dean is seeking a detail-oriented and highly organized Paralegal – Billing Compliance & Corporate Support to join their Legal team at their Tysons, Virginia headquarters. This position will have primary responsibility for supporting customer billing requirements involving certificates, releases, waivers, affidavits, and related contractual documentation, while also providing paralegal and administrative support to the Legal team on a variety of corporate and transactional matters. The successful candidate will work closely with Legal, Accounting, Finance, Contracts, Project Management, and other business teams to ensure required customer documentation is accurate, properly executed, and delivered in a timely manner so that documentation requirements do not delay customer billings or collections.

Requirements

8+ years of relevant experience with a high school diploma / GED
6+ years of experience with an Associate's, 2+ years of experience with a bachelor's, or 0+ years of experience with a master's degree
Paralegal certificate or an equivalent combination of education and relevant experience
Proficiency with Microsoft Office applications and electronic document-management systems.

Nice To Haves

3+ years of paralegal, contracts administration, construction billing documentation, or comparable experience preferred.
Experience with lien waivers, releases, certificates, affidavits, or construction-related billing documentation strongly preferred.
Experience in construction, engineering, government contracting, or another project-based business environment is preferred.
Strong document-management and organizational skills with exceptional attention to detail.
Ability to manage a high volume of recurring, deadline-driven requests without sacrificing accuracy.
Ability to review legal and contractual documents, recognize non-standard provisions, and determine when attorney review is appropriate.
Strong written and verbal communication skills.
Demonstrated ability to work effectively across Legal, Accounting, Finance, Contracts, Operations, and project teams.
High degree of professionalism, discretion, and sound judgment when handling confidential information.

Responsibilities

Prepare, review, coordinate, and process customer-required documentation associated with monthly and milestone billings.
Manage lien waivers, releases, payment affidavits, certificates, sworn statements, and similar customer or project-specific documents required as a condition of payment.
Review customer and project requirements to determine the appropriate form and scope of releases, waivers, and certifications.
Coordinate with Accounting, Finance, Contracts, Project Management, and other stakeholders to confirm payment information and other facts before documents are executed.
Identify language that deviates from approved forms or creates potential legal or commercial risk and escalate matters to an attorney as appropriate.
Coordinate signatures, notarizations, and delivery of completed documentation.
Maintain organized records of executed certificates, releases, waivers, and related correspondence.
Track outstanding documentation and proactively follow up with internal stakeholders to support timely submission of invoices and collection of receivables.
Assist in developing and maintaining standardized forms, procedures, and controls for recurring customer documentation.
Provide general paralegal support to attorneys and other members of the Legal team.
Assist with contract administration, document review, and maintenance of legal and corporate records.
Prepare and organize documents for transactions, claims, disputes, audits, and other legal matters.
Assist with corporate governance documentation, entity records, licenses, registrations, and similar corporate matters as assigned.
Conduct factual and document research and prepare summaries for attorney review.
Maintain legal files, matter records, templates, and document repositories.
Coordinate execution, notarization, certification, and distribution of legal documents.
Assist with responses to internal requests for legal documentation and information.
Support process-improvement initiatives, including standardization and automation of recurring Legal department workflows.
Perform other paralegal and Legal department duties as assigned.