Overnight Coordinator
About The Position
The Overnight Coordinator (OC) serves as the primary leader responsible for evening operations, overnight safety, and morning program readiness during Cal-Wood school programs. Working closely with instructors, kitchen staff, and teachers, the Overnight Coordinator oversees dinner service, facilitates evening programs, responds to overnight emergencies, and ensures the campus is secure and prepared for the following day. The Overnight Coordinator exercises independent judgment and discretion in managing evening operations, allocating staff resources, resolving participant concerns, responding to emergencies, and ensuring compliance with Cal-Wood safety standards and state regulations. This position requires excellent leadership, sound judgment, and the ability to remain calm and decisive in emergency situations. The Overnight Coordinator provides supervision and support for evening instructional staff while serving as the primary overnight safety contact for students, teachers, and staff. This person will work 4:30-10:00pm Monday through Thursday nights and 7:30-9:30am Tuesday-Friday morning. In addition, this position will be first on call for overnight emergencies.
Requirements
- Current Wilderness First Responder (WFR) certification or higher required.
- Current CPR certification required.
- Experience supervising youth in outdoor, residential, or camp settings.
- Demonstrated experience responding to emergencies and making sound decisions under pressure.
- Strong leadership, communication, and conflict resolution skills.
- Excellent customer service and interpersonal skills.
- Ability to supervise and mentor seasonal instructional staff.
- Individuals from underrepresented communities are encouraged to apply.
- Highly motivated, dependable, adaptable, and able to work independently with minimal supervision.
- Ability to pass required background checks.
- Ability to hike up to 2 miles on uneven terrain, lift up to 50 pounds, and work outdoors in all weather conditions, including at night.
- Reliable high-clearance vehicle (AWD or 4WD preferred) for commuting on steep mountain roads.
Nice To Haves
- Bilingual (Spanish-English) strongly preferred.
Responsibilities
- Serve as the primary overnight leader responsible for student and staff safety after daytime programming concludes.
- Coordinate and oversee dinner service, ensuring meals run smoothly and all participants understand meal procedures.
- Make clear announcements for meals, evening activities, fire drills, and emergency situations.
- Lead or supervise evening programs, including campfires, night hikes, team-building activities, and other evening experiences.
- Train, coach, and support evening instructional staff to ensure engaging, safe, and high-quality programming.
- Build positive relationships with teachers, parent chaperones, and students while providing outstanding customer service.
- Maintain a welcoming and inclusive environment for all participants and make reasonable accommodations for accessibility needs.
- Ensure consistent implementation of Cal-Wood policies and behavioral expectations.
- Complete evening campus safety checks, including securing buildings, extinguishing campfires, checking common spaces, and ensuring participants are safely in cabins.
- Remain on-site overnight and serve as the first responder for medical incidents, behavioral concerns, facility issues, weather events, wildlife encounters, or other emergencies.
- Assess incidents, provide emergency care within the scope of Wilderness First Responder certification, and coordinate emergency response when necessary.
- Communicate promptly with Cal-Wood leadership regarding emergencies or significant overnight incidents.
- Maintain accurate incident reports and communicate overnight updates to the daytime leadership team.
- Prepare breakfast service by coordinating with kitchen staff, ensuring dining areas are ready, and supporting a smooth transition into the morning schedule.
- Assist with morning announcements and help ensure programs begin on time.
- Restock and organize program supplies as needed.
- Participate in regular communication with the School Programs Manager regarding program quality, safety concerns, staffing needs, and operational improvements.
Benefits
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Paid federal holidays
- Paid vacation
- Paid sick time
- Retirement savings plan with a 3% employer match contribution
- Health Insurance benefits (coverage begins the first of the month after start date)
- 75% of employee's health insurance premium paid by Cal-Wood (choice of 3 plans)
- 100% of dental insurance paid by Cal-Wood
- 100% of vision insurance paid by Cal-Wood
- 100% of life insurance with accidental death and dismemberment paid by Cal-Wood
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
