Outpatient Administrative Assistant
About The Position
To perform administrative and clerical aspects of the program, including daily phone coverage. Performs secretarial-related functions to ensure assigned program operations flow smoothly. The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients. Supports the mission, vision, and values of RE. Facilitates and adheres to the agency’s code of ethics, policies, and procedures. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties: individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff. Exhibits effective communication skills including proper use of agency communication systems. Participates in appropriate professional development programs to attain and maintain competency. Effectively manages financial and physical resources to achieve the mission of RE. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE.
Requirements
- Must be at least 21 years of age.
- Excellent communication and conflict resolution skills.
- Excellent attention to detail and ability to work independently.
- Must be able to demonstrate a high degree of flexibility and be able to coordinate multiple priorities effectively.
- Capability to effectively handle confidential data in a timely manner.
- Must have the ability to interface well with all departments in a highly professional manner.
- Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies.
- Ability to understand and relate to the needs of clients from diverse backgrounds.
- Ability to read, write and converse in English.
- Successful completion of a pre-employment drug screen.
- Successful completion of a background screening.
- Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation.
Nice To Haves
- Two years of prior administrative experience is preferred.
Responsibilities
- Provides daily phone coverage.
- Meets and greets visitors and notifies appropriate personnel when needed
- Maintains professional, cooperative, and effective liaison activities with staff and other agencies and community groups.
- Manages the incoming mail distribution process.
- Provides administrative assistance to the Practice Manager and Outpatient program staff as requested.
- Handles confidential and non-routine information.
- Schedules use of conference room for agency meetings/events.
- Maintains accurate filing system for all correspondence, reports, and other documents for Practice Manager.
- Assists Practice Manager with Medicaid/Insurance billing and reports.
- Prepares correspondence and special reports as requested.
- Filing and organizing charts.
- Distributes client intake information via electronic communication.
- Inputs client cases into the KSTEP service database.
- Inputs referrals in the Electronic Health Record system.
- Checks insurance eligibility for each KSTEP client and inputs that data in the Electronic Health Record system.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
