Order Management Coordinator

Matrix Design Group•Newburgh, IN

1d•Onsite

About The Position

Matrix designs, manufactures, and sells innovative technological products that help keep people safe. Originally focused on the underground coal mining industry, Matrix has expanded into new industrial markets in the United States and globally. We are currently seeking an Order Management Coordinator. This role is detail-oriented, systems focused responsible for supporting quoting, order processing, and project coordination activities from quote through fulfillment. This position relies heavily on the accurate and disciplined use of internal and enterprise systems to ensure data integrity, process consistency, and operational efficiency across the order lifecycle. This role partners closely with Sales, Operations, and Project stakeholders to ensure orders, assets, and labor requirements are accurately entered, tracked, and managed within Salesforce, Oracle, and other internal systems. This position works in a team environment at our home office in Newburgh, IN. This is not a remote position.

Requirements

All applicants must be able to provide proof of eligibility to work in the United States. Employment is contingent upon the successful completion of the I-9 form, as required by federal law. Additionally, candidates will be required to undergo an employment verification process before beginning work. Please note that we do not offer sponsorship for work authorization (e.g., H-1B, TN, or other visas) at this time.
Associate or bachelor’s degree in Business Administration, Operations Management, Supply Chain Management, or a related field preferred; equivalent relevant experience considered.
Strong attention to detail with a high standard for data accuracy and consistency
Highly organized with the ability to manage multiple workflows across different systems
SQL literacy, including the ability to navigate data environments and perform basic queries
Strong process‑driven mindset with a focus on repeatability, scalability, and compliance
Ability to work effectively in a fast‑paced, systems‑oriented environment
Effective written and verbal communication skills for cross‑functional coordination
Experience working with internal or proprietary enterprise systems
Background in order management, sales operations, operations support, or a related function
Experience coordinating labor or service‑related requisitions within enterprise systems
Hands‑on experience using Salesforce for quoting or sales support activities
Experience with Oracle systems, including sales order processing, project creation, and labor requisitions

Responsibilities

Create, manage, and maintain over‑the‑counter quotes within Salesforce, ensuring pricing, configuration, and customer details are accurate and complete
Perform asset entry and maintenance within internal systems, ensuring data accuracy and alignment across platforms
Process sales orders in Oracle in accordance with established workflows and business rules
Create and manage projects within Oracle, including accurate setup, tracking, and updates
Submit, track, and manage Oracle SSC and third‑party installer labor requisition
Maintain and update structured contact lists within system environments to support operational and project needs
Monitor and validate data integrity across Salesforce, Oracle, and internal systems, identifying and correcting discrepancies as needed
Support adherence to standardized processes, documentation, and system usage
Identify opportunities for system, workflow, and process improvements to increase efficiency, scalability, and data accuracy
Provide general order management and system support as needed to ensure timely and accurate fulfillment

Benefits

First day coverage of all benefits - no waiting period
Premium free medical, dental and vision insurance – working spouse must take single major medical at their place of employment if offered
On-site health clinic
Basic Life (2x annual base salary at no cost)
Optional Life and Accidental Death and Dismemberment (AD&D) insurance
Short-Term and Long-Term Disability insurance (no cost)
401(k) Plan with up to an 8% company match
FSA for Health Care and Dependent Care
10 Paid annual holidays plus vacation time
Educational Reimbursement Program
Scholarship Program
Optional Gym Membership
ESports Room