Oracle Cloud Project Coordinator (Remote)

Serigor•Nashville, TN

3d•Remote

About The Position

The Oracle Cloud Project Coordinator supports a fast-moving Oracle Cloud program with activity across multiple departments and vendor partners. The role keeps project operations organized by coordinating meetings, maintaining project documentation, tracking action items and deliverables, and supporting financial and administrative processes. The coordinator works closely with the Oracle Cloud Project Manager and regularly interacts with client leadership, Finance, HR, and vendor teams. Attention to detail, follow-through, and reliability are central to success.

Requirements

Strong organizational skills and attention to detail, with reliable follow-through.
Experience supporting project teams in a coordination or administrative capacity.
Ability to manage multiple workstreams and priorities without losing track of details.
Proficiency with Microsoft Office, Teams, SharePoint, and similar productivity platforms.
Clear, professional written and verbal communication skills.
Ability to take initiative and work independently once direction is given.

Nice To Haves

Experience supporting enterprise software or ERP implementations.
Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
Public sector or government experience.
Experience reviewing vendor invoices or tracking contract financials.

Responsibilities

Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
Prepare meeting agendas and distribute materials to participants in advance.
Record meeting minutes, decisions, and action items, then promptly distribute notes to attendees.
Track action items and follow up with owners on their status.
Maintain and update project trackers, logs, status reports, schedules, and other project documentation.
Keep project artifacts current, organized, and accessible to the team.
Support the Project Manager in maintaining the consolidated issue and work order inventory.
Help prepare materials for steering committee meetings and leadership updates.
Track contract financials, including hours consumed, budget utilization, and vendor billing against allocations.
Assist with reviewing vendor invoices for completeness, accuracy, and alignment with contract terms; flag discrepancies or questions for review.
Maintain financial tracking logs and help prepare summary reports.
Coordinate logistics for internal and vendor-facing meetings, including room bookings, virtual meeting setup, and participant communications.
Help track deliverables, milestones, and deadlines across workstreams.
Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
Handle general administrative needs that support smooth program operations.