OPS SENIOR CLERK - 42902925

State of Florida • Tallahassee, FL

2d • Onsite

About The Position

This position provides comprehensive administrative support to the Forest Management Bureau, requiring advanced proficiency in word processing, database management, email systems, and specialized software. The incumbent must independently organize work priorities, maintain electronic and physical files, and ensure effective use of computer resources. This role serves as primary administrative support for bureau staff, managing incoming calls, distributing mail, preparing professional correspondence, coordinating copying, incoming and outgoing mail, and maintaining select electronic bureau files. It also provides primary support for the Florida Forest Service main incoming telephone line.

Requirements

• A high school diploma or its equivalent and one (1) year of secretarial or clerical work experience.
• Requires possession of a valid Class E driver license.
• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

Nice To Haves

• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
• Occasional to moderate travel required.

Responsibilities

• Enters and updates Forest Stewardship Program plan progress data in the Forest Stewardship Program database as directed by the Cooperative Forestry Assistance (CFA) Supervisor.
• Monitors program progress by County Foresters and Forestry Consultants via quarterly reports submitted by Regional CFA Coordinators and reports discrepancies to the CFA Supervisor.
• Manages administrative functions of the TREE CITY USA program as directed by the CFA Supervisor including maintaining the program database, monitoring approved applications, and preparing correspondence with the Arbor Day Foundation and field units.
• Provides administrative support for cost-sharing programs administered by the Forest Management Bureau. This includes preparing correspondence with applicants, contracts, and other documents required for program delivery as directed by the CFA Supervisor.
• Performs other duties as required.

Benefits

• Participation in state group insurance (must meet eligibility requirements)
• Participation in the Florida Deferred Compensation Plan (457b)
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan)
• Flexible Spending Accounts
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED