OPS Property Specialist - 77907644

State of Florida • Petersburg, FL

1d • Onsite

About The Position

The Florida Fish and Wildlife Conservation Commission (FWC) is seeking an OPS Property Specialist to join the Administrative Services team at the Fish & Wildlife Research Institute (FWRI) in St. Petersburg, Florida. This position plays a crucial role in managing and maintaining state property records, conducting inventories, and ensuring compliance with property management policies. The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes, and this role contributes to the efficient management of resources that support this vision.

Requirements

• High school diploma or its equivalent.
• Three (3) years of professional experience in a professional office environment performing administrative, property, or procurement functions.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Employment is contingent upon a satisfactory Level 1 & Level 2 background check.

Nice To Haves

• An associate’s degree from an accredited college or university can substitute for two years of the required professional experience.
• Experience conducting property inventory and inspections.
• Strong attention to detail and organizational skills, particularly in managing multiple property records simultaneously.
• One or more years’ experience working in FleetWave, WEX, Samsara, or PCard WORKS.
• State of Florida procurement & purchasing experience.

Responsibilities

• Assist with all aspects of property management and inventory for FWRI.
• Maintain inventory control records of state property.
• Conduct physical inventory in accordance with FWCC IMPP 5.8 and FS 273 (in state travel required).
• Initiate/assist with forms for the transfer, loan, surplus, or missing status of state-owned equipment.
• Create and maintain an accurate property list, including equipment and software licenses for Administrative Services (AS).
• Conduct field audits of statewide labs to ensure property is recorded and appropriately identified with property stickers.
• Provide information and training on inventory procedures to Property Custodians and Custodian Delegates.
• Ensure FWRI property procedures and Portal information are up to date.
• Ensure proper usage, disposal, maintenance, and accountability of Commission-owned equipment.
• Assist staff with property questions and meet with Property Custodians or their delegates as needed.
• Assist staff with the Wright Express card (WEX Card) system.
• Track and assist with vehicle/vessel registration and tag requests.
• Track purchases and replacement details for all watercraft and vehicles.
• Assist with the purchase of vehicles and vessels, including providing guidance on completing MP6301 and MP6401 forms.
• Track buildings, contents, property numbers, and insurance coverage for all FWRI staff locations, including photos prior to and/or after disasters.
• Coordinate with the Tallahassee Property Office on FWRI building insurance details and tasks.
• Initiate insurance claims for eligible damages.
• Assist with disaster reporting requirements.
• Evaluate & assist with reporting all accidents within FWRI per IMPP 5.3.8.
• Ensure accurate report submissions to Risk Management for all claims against the Commission.
• Pursue reimbursement for damages to Commission equipment caused by non-Commission parties.
• Coordinate recycling of all surplus electronics, office equipment and furniture, batteries, UPS units, paper products, and equipment.
• Assist in storm preparation and all building protection events as required.
• Assist AS Manager with hiring actions, track performance reviews and staff assignments, and coordinate staff training activities.
• Serve as the People First timekeeper for the Research Operations (RO) Section.
• Process incoming and outgoing mail; schedule and coordinate meetings; maintain AS Manager calendar; maintain clean work environment, file, copy and answer phones, as needed.
• Attend meetings as required.
• Coordinate and assist with travel arrangements as needed.
• Organize, maintain and order office supplies and equipment.
• Ensure all purchasing activities comply with federal, state, and agency laws, rules, and policies.
• Responsible for the procurement of diversified commodities and services for FWRI.
• Submit purchase orders, process invoices & track invoices as required.
• Understand the State PCard contract, rules, and policies; enter applicable P-Card purchases into various software modules such as WORKS.
• Act as a superbuyer for AS section.
• Maintain and track perquisite orders for AS section.
• Assist in the upkeep of AS SharePoint sites.
• Process work orders and prepare and process disposition forms.
• Maintain and process payments for cell phone monthly billings.
• Assist with FAR postings; monitor and review Fedex account & device requests.
• Promote and participate in public outreach events as assigned, such as Marine Quest.
• Perform other duties as required.

Benefits

• Comprehensive health coverage with low deductibles and low monthly out-of-pocket contributions.
• Biweekly Health Insurance Premiums: $7.50 or $25.00 for Single / $32.15 or $90.00 for Family
• Low Cost $25,000 Life Insurance
• OPS FICA Alternative Retirement Plan
• On the Job Trainings
• Family and Medical Leave Act (FMLA)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED