OPS Property Specialist - 77907644

State of Florida • Saint Petersburg, FL

5d • $24 - $25 • Onsite

About The Position

This is an OPS (Other Personnel Services) position within the Fish and Wildlife Research Institute (FWRI) at the Florida Fish and Wildlife Conservation Commission (FWC). The role focuses on property management and inventory control for FWRI, ensuring compliance with state regulations and agency policies. The position involves maintaining accurate property records, conducting physical inventories and audits, assisting with property transfers and disposals, and providing guidance to property custodians. Additionally, the role supports administrative functions such as tracking vehicle registrations, coordinating insurance claims, managing office supplies, and assisting with procurement processes. The FWC is committed to managing fish and wildlife resources for their long-term well-being and the benefit of people, with values including dynamism, science-informed decision-making, efficiency, ethics, collaboration, and commitment to the state's environment.

Requirements

• High school diploma or its equivalent.
• Three (3) years of professional experience in a professional office environment performing administrative, property, or procurement functions.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Satisfactory Level 1 & Level 2 background check.
• Ability to understand and solve complex problems.
• Ability to interpret and follow detailed rules, policies, and procedures.
• Demonstrate initiative and follow-through.
• Work accurately with strong attention to detail.
• Ability to collect, analyze, and summarize data to prepare written reports.
• Possess excellent customer service skills.
• Ability to communicate effectively both orally and in writing.
• Ability to work independently.
• Ability to multi-task, prioritize and meet deadlines.
• Ability to act on changing priorities and responsibilities.
• Ability to establish and maintain effective working relationships with others.
• Possess strong organizational skills.

Nice To Haves

• An associate’s degree from an accredited college or university can substitute for two years of the required professional experience.
• Experience conducting property inventory and inspections.
• Strong attention to detail and organizational skills, particularly in managing multiple property records simultaneously.
• One or more years’ experience working in FleetWave, WEX, Samsara, or PCard WORKS.
• State of Florida procurement & purchasing experience.

Responsibilities

• Assist with all aspects of property management and inventory for FWRI.
• Maintain inventory control records of state property.
• Conduct physical inventory in accordance with FWCC IMPP 5.8 and FS 273 (involves state travel).
• Initiate/assist with forms for the transfer, loan, surplus, or missing status of state-owned equipment.
• Create and maintain an accurate property list, including equipment and software licenses for Administrative Services (AS).
• Conduct field audits of statewide labs to ensure property is recorded and appropriately identified with property stickers.
• Issue property stickers as required.
• Provide information and training on inventory procedures to Property Custodians and Custodian Delegates.
• Ensure FWRI property procedures and Portal information are up to date.
• Ensure proper usage, disposal, maintenance, and accountability of Commission-owned equipment in accordance with IMPP 5.8.
• Assist staff with property questions and meet with Property Custodians or their delegates as needed.
• Assist staff with the Wright Express card (WEX Card) system.
• Track and assist with vehicle/vessel registration and tag requests.
• Track purchases and replacement details for all watercraft and vehicles.
• Assist with the purchase of vehicles and vessels, including providing guidance on completing MP6301 and MP6401 forms.
• Track buildings, contents, property numbers, and insurance coverage for all FWRI staff locations, including photos prior to and/or after disasters.
• Coordinate with the Tallahassee Property Office on all FWRI building insurance details and tasks.
• Initiate insurance claims for eligible damages.
• Assist with disaster reporting requirements.
• Evaluate & assist with reporting all accidents within FWRI per IMPP 5.3.8.
• Ensure accurate report submissions to Risk Management for all claims against the Commission.
• Pursue reimbursement for damages to Commission equipment caused by non-Commission parties.
• Coordinate recycling of all surplus electronics, office equipment and furniture, batteries, UPS units, paper products, and equipment.
• Assist in storm preparation and all building protection events as required.
• Assist AS Manager with hiring actions, track performance reviews and staff assignments, and coordinate staff training activities.
• Serve as the People First timekeeper for the Research Operations (RO) Section.
• Process incoming and outgoing mail; schedule and coordinate meetings; maintain AS Manager calendar.
• Maintain clean work environment, file, copy and answer phones, as needed.
• Attend meetings as required.
• Coordinate and assist with travel arrangements as needed.
• Organize, maintain, and order office supplies and equipment.
• Ensure all purchasing activities comply with federal, state, and agency laws, rules, and policies, with special attention to Chapter 287, 255, and 112 F.S.
• Responsible for the procurement of diversified commodities and services for FWRI.
• Submit purchase orders, process invoices & track invoices as required.
• Understand the State PCard contract, rules, and policies pertaining to purchasing commodities and services with a P-Card; enter applicable P-Card purchases into various software modules such as WORKS.
• Act as a superbuyer for AS section.
• Maintain and track perquisite orders for AS section.
• Assist in the upkeep of AS SharePoint sites.
• Process work orders and prepare and process disposition forms.
• Maintain and process payments for cell phone monthly billings.
• Assist with FAR postings; monitor and review Fedex account & device requests.
• Promote and participate in public outreach events as assigned, such as Marine Quest.
• Perform other duties as required.

Benefits

• Comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
• Biweekly Health Insurance Premiums: $7.50 or $25.00 for Single / $32.15 or $90.00 for Family
• Low Cost $25,000 Life Insurance
• OPS FICA Alternative Retirement Plan
• On the Job Trainings
• Family and Medical Leave Act (FMLA)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED