OPS Clerk

University of Florida•Gainesville, FL

8d•$18 - $20•Onsite

About The Position

This position involves managing daily front desk operations, scheduling patient appointments, maintaining electronic health records, processing referrals, and handling post-op documentation. Additionally, the role provides administrative and academic support, including basic technical troubleshooting, coordinating luncheons, managing donations and equipment warranties, coordinating shadowing and externship opportunities, and assisting with course grading processes and predoctoral course or clinic-related issues. This is a time-limited position.

Requirements

High school diploma and one year of appropriate experience.

Nice To Haves

Experience working in a healthcare or educational setting; including front desk/reception
Attention to detail
Establishes and maintains effective working relationships with others
Effective oral and written communication
Ability to work independently with minimal supervision
Ability to plan, organize, and perform work assignments in a timely manner
Proficient in Microsoft Office Suite and Adobe Acrobat

Responsibilities

Manage daily front desk operations, including answering and returning calls
Schedule patient appointments and obtain prior dental records as needed
Create or update patient electronic health records in axiUm
Confirm patient appointments
Process referrals, including scanning, logging, and scheduling
Handle post-op documentation, including collecting notes from providers, scanning into patient charts, and submitting to referring offices
Provide basic technical troubleshooting and submit IT requests for faculty and staff
Notify faculty and staff of outstanding required trainings
Coordinate Luncheons (catering orders and room reservations)
Manage donations
Manage equipment warranties and repair submissions
Coordinate shadowing and externship opportunities
Confirm scheduled Courtesy Faculty participation
Work with faculty to maintain and update calendars with course lectures
Manage course grading processes (exporting from ExamSoft to Canvas, updating assignments, submitting final grades)
Attend Canvas course-building meetings with course directors
Assist with predoctoral course or clinic-related issues as needed
Other duties as assigned