OPS ADMINISTRATIVE ASSISTANT II - 72901410

State of Florida • TALLAHASSEE, FL

1d • Onsite

About The Position

This position is located in Tallahassee, FL. The primary functional activity and responsibility is to support DivTel’s administrative assistant with daily tasks for the Bureau of Engineering.

Requirements

• Experience with Microsoft Office programs (Excel, Word and Outlook).
• Knowledge of administrative principles and practices.
• Excellent organizational skills, and able to proofread and edit documents accordingly.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to make decisions in a timely manner.
• Ability to prioritize workload.
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Teamwork.
• A high school diploma or its equivalent and two years of secretarial or clerical work experience.
• Ability to spend prolonged periods of time performing sedentary work, involving repetitive motion.

Nice To Haves

• College education or vocational/technical training in a related field can substitute for each year of the required experience.

Responsibilities

• Assist in tracking Vendor Catalog updates
• Ensure SUNCOM Communication Services (SCS) Vendor (Admin, Operational and User) Guides are current
• Ensure vendor topology documentation is up to date
• Work with Service Delivery to track vendor closeout documentation
• Assist in tracking Vendor Annual Failover Testing
• Review, update, close SCS SUNCOM Incident Management System (SIMS) tickets
• Tracking SCS End of Life Equipment spreadsheets
• Assist the team with additional duties as needed
• Tracking agency migrations
• Tracking Projects
• Assist with reports
• Assist with demo room activities
• Assist with planning/coordinating retirement, holiday, and team-building events
• Assist with property/inventory tasks
• Assist the division office manager with administrative tasks as necessary
• Straighten and maintain the copier rooms and director’s conference room

Benefits

• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED