OPS Administrative Assistant II - 77900624
About The Position
This Administrative Assistant position is within the Wildlife Diversity Conservation Section (WDC) of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation. This position will serve as a member of WDC’s Permitting and Incentives Group and focus on providing administrative support and customer service to promote gopher tortoise conservation throughout Florida. The main function of this role is to provide administrative support for gopher tortoise permitting, communications, and recordkeeping. The incumbent will be responsible for managing the gopher tortoise conservation program’s primary email account, file maintenance related to permits, processing financial transactions related to mitigation contributions, participating in meetings and other related administrative duties. The individual in this position will also serve as a contributing member of the Wildlife Diversity Conservation Section and may handle other responsibilities related to protected species as appropriate. Position may require occasional overnight travel.
Requirements
- A high school diploma and six years of professional experience in administrative work.
- Ability to work independently and as part of a team
- Excellent verbal and written communication skills
- Ability to multi-task, prioritize and meet deadlines
- Demonstrated organizational skills
- Ability to interpret and convey complex information to a broad audience
- Strong interpersonal skills
- Excellent customer service skills
- Ability to interact with members of the public in a professional, tactful, and courteous manner
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to manage time effectively and respond to inquiries efficiently
- Ability to problem-solve and assist the public while communicating over the phone
- Ability to positively and effectively communicate with stakeholders and coworkers
- Experience with Microsoft Outlook, Word and Excel
Nice To Haves
- A bachelor’s degree can substitute for four of the six years’ experience.
- Experience working in wildlife conservation
- General ecological knowledge for Florida’s imperiled wildlife
- Experience in communicating complex information to the public and responding to public inquiries
Responsibilities
- Managing the gopher tortoise conservation program’s primary email account
- File maintenance related to permits
- Processing financial transactions related to mitigation contributions
- Participating in meetings
- Providing customer service for the public on gopher tortoise-related issues, primarily over the phone and email, in a timely and professional manner
- Coordinating purchasing activities, including procurement of supplies and educational materials in accordance with established procedures
- Attending meetings and preparing accurate, detailed meeting minutes for distribution and recordkeeping
- Receiving and processing public records requests related to gopher tortoises
- Managing vehicle logs for gopher tortoise staff, including tracking, assignment, and maintaining accurate records.
Benefits
- Potential to receive health insurance benefits
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What This Job Offers
Career Level
Mid Level
Education Level
High school or GED
