OPS ADMINISTRATIVE ASSISTANT II - 67980033
About The Position
This position processes various administrative duties for the Director of Administration as assigned. The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.
Requirements
- 3-5 years of administrative experience
- Microsoft Office to include Word, Excel and Outlook.
- Organize data into logical format for presentation in reports, documents and other written materials.
- Collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices..
- Conduct fact find-solving research.
- Work independently.
- Plan, organize and coordinate work assignments.
- Communicate effectively.
- Establish and maintain effective working relationships with others.
- Learn Agency statewide accounting and purchasing systems.
- Assist with travel arrangements.
Nice To Haves
- experience as assistant for executive management
- experience with statewide accounting and purchasing systems.
Responsibilities
- Acts as record custodian for the Division of Administration and Facility Operations. Responsible for controlling the purging and preparation of records for storage.
- Provides administrative support to include tracking assignments, preparing correspondence, scheduling meetings, trainings, and various other office activities. Make travel arrangements and processes travel reimbursements for all team members that are in the Division of Administration and Facility Operations office as needed.
- Responsible for purchasing duties for assigned units. Tracks and reconcile expenditures.
- Serves as HR liaison, prepares advertisements and request to hires. Assist with other HR processes for Division as needed.
- Performs other duties as assigned.
Benefits
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
