OPS - ADMINISTRATIVE ASSISTANT - 36999989

State of Florida • Tallahassee, FL

1d

About The Position

This position will be responsible for assisting staff with processing travel and travel reimbursements, obtaining and using a State Purchasing Card, clearing charges in WORKS, creating purchase requisitions through MyFloridaMarketPlace/Ariba on Demand, processing invoices. This position ensures all applicable forms required by the Department for travel, purchasing, and other administrative tasks are properly completed and submitted in a timely manner and follows up with actions as needed. Maintains/renews annual contracts/purchase orders for software and hardware.

Requirements

• Knowledge of office procedures and practices
• Knowledge of general accounting and budgeting principals and arithmetic
• Skilled in using computers and software for word processing, data bases, and spreadsheets
• Ability to organize and maintain files and other records
• Ability to follow written/verbal instructions
• Ability to review data for accuracy and completeness
• Ability to plan, organize, and coordinate work assignments
• Ability to establish and maintain effective working relationships with others
• Ability to communicate clearly, orally and in writing
• Knowledge of procurement rules and statutes
• Knowledge of the Florida Purchasing Card Program
• Knowledge of My Florida Market Place
• Knowledge of State Travel Management System
• Ability to maintain confidentiality
• Ability and skills at multitasking
• Skilled in the use of Microsoft Office Suite software
• Successful passing of a criminal background check (state, local, and national)
• A high school diploma or equivalent (GED)
• Maintains strict confidentiality of information learned while working with the Florida Lottery, whether learned through assigned duties or through working with other units

Responsibilities

• Assisting staff with processing travel and travel reimbursements
• Obtaining and using a State Purchasing Card
• Clearing charges in WORKS
• Creating purchase requisitions through MyFloridaMarketPlace/Ariba on Demand
• Processing invoices
• Ensuring all applicable forms required by the Department for travel, purchasing, and other administrative tasks are properly completed and submitted in a timely manner
• Following up with actions as needed
• Maintaining/renewing annual contracts/purchase orders for software and hardware

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED