OPS ADMINISTRATIVE ASSISTANT I - 77902386
About The Position
The Florida Fish and Wildlife Conservation Commission (FWC), Fish and Wildlife Research Institute (FWRI), is seeking qualified applicants for an OPS Administrative Assistant I at the Tequesta Field Laboratory. This position provides administrative/secretarial support to the facility manager and onsite personnel. Primary duties will include assisting the facility manager with day-to-day operations, coordinating office-related purchasing and budget tracking, and serving as the point of contact for business-related and public inquiries. Additionally, the selected candidate is expected to work as an effective member of the office management team and will be responsible for establishing and maintaining contractual services related to facility maintenance and repairs while adhering to all State of Florida law, standards, policies, and procedures.
Requirements
- Two years of direct professional experience in an administrative support position.
- An Associate’s degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.
- Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.
- Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume.
- Information should be provided regarding any gaps in employment.
- Please include a cover letter and copy of your resume when applying for this postion.
Nice To Haves
- One or more years of experience working with the State of Florida’s Purchasing System (FLAIR, MFMP, PCard)
- One or more years of experience working with the State Travel Management System (STMS)
- Possess a Florida notary license
Responsibilities
- Review and process payment invoices in a timely manner
- Prepare and track requisition orders (My Florida Market Place: MFMP)
- Request and obtain quotes/bids for services and equipment
- Maintain computerized budget files and purchasing records
- Submit monthly vehicle/vessel logs (Fleetwave and Laserfiche)
- Assist in the management of various grants
- Assist with property inventory and cataloging efforts
- Process shipments and deliveries (USPS and/or FedEx)
- Assist with data entry and report preparation as assigned
- Assist agency staff with the preparation of travel-related documents
- Participating in public outreach efforts as appropriate
- Perform other duties as assigned
Benefits
- Comprehensive health coverage
- Low Cost $25,000 Life Insurance
- OPS FICA Alternative Retirement Plan
- On the Job Trainings
- Family and Medical Leave Act (FMLA)
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What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
