OPS ADMINISTRATIVE ASSISTANT II - 37911075

State of Florida • NAPLES, FL

4d • Onsite

About The Position

This position provides consulting guidance and assistance for the SW Region of ORCP with Human Resource processing, including attendance and leave, employee relations, classification, payroll, and benefits. It also offers logistical, technical, and operational consulting guidance in developing and administering top priorities within the Reserve, overseeing Awards and Recognition programs, and coordinating DEP Travel and Training programs for the region. The role involves administering training to staff, providing new employee orientation guidance, and interpreting DEP Directives and Policies. Additionally, it requires consulting with field staff to collect information for reports, reviewing and submitting reports, and providing consultive support to Aquatic Preserve (AP) offices in the Southwest Region. The position also assists in developing and revising office internal policies and procedures, ensures operational policies are implemented, and provides consultive, technical, logistical, and administrative assistance during emergencies. A key responsibility includes providing exclusive consultive support to the Program Administrator, which may involve calendar management, travel coordination, and composing/editing correspondence. The role performs other duties as required.

Requirements

• Knowledge of office procedures and practices
• Knowledge of principles and techniques of effective verbal and written communication
• Ability to prepare correspondence and administrative reports
• Ability to utilize problem solving techniques
• Ability to work independently
• Ability to plan, organize, prioritize, and coordinate work assignments
• Ability to review, interpret and develop policy and procedures
• Valid Driver’s License

Nice To Haves

• Proficient in Microsoft Excel, Word, Outlook and Adobe

Responsibilities

• Provides consulting guidance and assistance for the SW Region of ORCP with Human Resource processing; for attendance and leave, employee relations, classification, payroll, and benefits; among other functional aspects of Human Resources.
• Provides logistical, technical, and operational consulting guidance in developing, determining. and administering top priorities within the Reserve. Oversees Awards and Recognition programs.
• Coordinator for DEP Travel and Training programs for the region.
• Administers training to staff and new employee orientation guidance per DEP policies, procedures, and requirements.
• Provides guidance and interpretation of various DEP Directives and Policies to staff and management.
• Consults with field staff to collect information for a wide variety of periodic reports and other routine or special requests for information.
• Reviews, prepares, and submits reports through Central Office management to appropriate offices to ensure compliance with policies and procedures.
• Provides consultive support to all Aquatic Preserve (AP) offices in the Southwest Region, including training and DEP policy and procedures.
• Consults on, monitors, and assists in the development of office internal policies and procedures and recommends revisions or new policies and procedures in response to additional needs and changing conditions.
• Consults with and trains AP staff to ensure that operational policies are implemented and followed.
• Provides consultive, technical, logistical, and administrative assistance in the event of an emergency at the Reserve including pre-storm preparation, post-storm clean-up and other assignments as requested.
• Provides exclusive consultive support to Program Administrator, which may include calendar management, coordination of business travel, and composing and/or editing correspondence of an internal and external nature.
• Performs other duties as required.

Benefits

• Participation in state group insurance (must meet eligibility requirements)
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial)
• Flexible Spending Accounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed