Operations Support Specialist

Aston Carter•Barberton, OH

11d•$15 - $15•Onsite

About The Position

The Operations Support Specialist plays an integral role in supporting the firm’s case processes by managing client correspondence, preparing and tracking legal documents, and ensuring accurate updates to case records. This position serves as an important entry point into the organization, offering meaningful exposure to legal operations and opportunities for professional growth.

Requirements

Strong customer service skills with a professional and courteous communication style.
Solid written and verbal communication skills.
High level of reliability and dependability.
Basic computer literacy and comfort working with digital systems.
Superior typing and data entry skills, with strong attention to accuracy.
Detail-oriented and highly organized approach to work.
Ability to handle high work volume efficiently while maintaining quality.
Ability to multi-task and manage several responsibilities at once.
Ability to handle highly confidential matters and documents with discretion.
Intermediate knowledge of Microsoft Office applications.
High school diploma or equivalent educational background.

Nice To Haves

Prior data entry experience is ideal and strongly preferred.
Experience working in a professional office or customer service environment is beneficial.
Demonstrated ability to learn and use case management or similar systems.
Interest in legal operations, administrative support, or accounting-related career paths.
Proactive mindset with a desire for long-term growth and advancement within the organization.

Responsibilities

Request and prepare legal documents using the firm’s case management system.
Reference court websites to obtain status updates on pending cases and accurately record the information.
E-file complaints, motions, and other legal documents with the appropriate courts.
Update the case management system with judgment information and other relevant case details.
Copy, scan, and organize documents to maintain complete and accurate case files.
Manage client correspondence in a professional and timely manner.
Handle a high volume of work efficiently while meeting deadlines and quality standards.
Maintain strict discretion when working with highly confidential matters and documents.
Multi-task effectively and respond to changing priorities as requested.
Collaborate with team members to ensure smooth case progression and resolution.