Operations Support Specialist

Systems Technology & Research•Redstone Arsenal, AL

5d•Onsite

About The Position

Systems Technology & Research, Inc. (STaR) is seeking an Operations Support Specialist in the Huntsville, AL area to support the Army's Uncrewed Aircraft Systems (UAS) Project Office located at Redstone Arsenal, AL. Candidate will support the UAS Business Management Division (BMD), providing a wide range of administrative and support activities for BMD to facilitate the efficient and effective operation of the organization. Candidate duties will encompass clerical and administrative support, office management, scheduling and travel coordination, meeting arrangements, information request processing, report and correspondence preparation, and liaison with Military, Civilians, and Contractor personnel. This position requires a high level of professionalism, discretion, and diplomacy. The candidate must possess proven skills in coordinating the activities of a headquarters front office and must be a self-starter capable of managing multiple tasks simultaneously. This opportunity is an in-person/on-site position.

Requirements

Bachelor's degree required with 7+ years of relevant experience
Strong office management skills, emotional intelligence, and integrity are essential for this position
Must be comfortable working in a high energy, collaborative, fast paced, professional environment
Team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies
Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency
Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality
Comfortable operating in a fast-moving environment and managing information flow in a timely and accurate manner
Experience with DTS (or similar) travel and expense reporting system
Prior experience coordinating both on and off-site meetings and/or events
Experience writing, proofreading, and correcting documents
Must have the ability to independently compile and generate reports/presentations
Expert level proficiency with oral and written communication skills
Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization
An active Secret Security Clearance or the ability to obtain.

Responsibilities

Maintain and organize the leadership calendar to ensure the BMD Chief is prepared for all meetings, and schedule meetings and appointments as required.
Receive and direct visitors in a professional and courteous manner.
Process queries and requests for information and data, directing them to the appropriate office or point of contact.
Resolve administrative problems and inquiries in a timely and effective manner.
Prepare and/or review written correspondence in accordance with AR 25-50, including directives, issuances, memoranda, policy statements, taskings, and other written guidelines.
Review documents for omissions and inconsistencies, ensuring data is complete and accurate.
Prepare travel arrangements in the Defense Travel System (DTS), including travel, lodging, and rental car bookings, and prepare a comprehensive travel book with agenda.
Prepare agendas for meetings and record, compile, transcribe, and distribute meeting minutes.
Maintain office supply inventories and coordinate replenishment as needed.
Effectively communicate important and time-sensitive matters to the Project Manager and Deputy Project Manager and execute directed resolutions.
Assist in schedule synchronization between higher headquarters, Division/Product Office teams, and external stakeholders.
Coordinate facilities and resources to support briefings and collaboration activities, including conference facilities, teleconferences, video teleconferences, digital presentations, and room preparation.
Coordinate, set up, and execute off-site events, team-building activities, and agency social events.
Attend meetings with leadership, transcribe notes, record action items, and ensure the timely fulfillment of post-meeting actions.
Create, edit, and proofread documents and presentations using the Microsoft Office suite of products, including PowerPoint, Word, and Excel.