Operations Support Coordinator

Lessen•Chicago, IL

1d•Onsite

About The Position

Lessen is the tech-enabled, end-to-end property service provider that is transforming how commercial and residential real estate services are delivered and managed at scale. Lessen’s technology platform provides data-driven insights that unlock key growth opportunities for the entire real estate ecosystem—including investors, owners, managers, and service providers. The company leverages a network of over 30,000 vetted, qualified vendors (Lessen Affiliates) serving clients with over 1 million properties and completing more than 3.5 million work orders annually across an expanding range of services. Lessen, LLC is a venture-backed, privately held company with offices in Scottsdale and Chicago. The Operations Support Coordinator (OSC) plays an integral role in operations for Lessen operations. This role will manage a specialized subset of work order volume, ad hoc projects and tasks that are more complex and/ or more sensitive including but not limited to Project WOs, Local Office Priorities and Escalations. This role will be in constant contact with vendors and residents to help relay all essential information and help coordinate appointments between all parties involved. The OSC will also provide feedback to management to ensure constant improvement of the project process.

Requirements

Problem-Solving - Expert
Learning Agility - Advanced
Customer Service - Expert
Verbal Communication - Advanced
Written Communication - Advanced
Relationship - Expert
Analysis - Advanced
Prioritization - Advanced
Teamwork - Expert
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook required
Strong Communication Skills
High school diploma required
4+ years of customer service experience preferred
Advanced troubleshooting knowledge and ability to articulate
Ability to communicate industry language
1-3 years of experience preferred

Nice To Haves

Organizational or Project Management skills preferred
Candidates with a growth mindset highly encouraged
People Management Skills Not applicable to this role
Preferred experience as a CSA, Dispatch, CSR with a high scorecard rating
Mastery of Lessen’s One platform is strongly preferred
Property maintenance experience
Trades knowledge

Responsibilities

Develop and maintain positive relations with vendors, clients/ residents and internal partners as required to ensure superior client satisfaction.
Receive and handle customer calls and email requests for services and assist TL with client inquiries via external formats.
Manage real-time inquires while keeping track of and responding to commitments
Act as Project Manager and Vendor liaison as needed.
Manage the scheduling and completion of all project type work orders while ensuring all work orders are properly linked and sequenced.
Ensure work orders are thoroughly created to resolve the current needs and issues of the homes
Act as a final escalation point before determining whether any disputes or un-satisfied service confirmations need to be highlighted to Team Lead or Affiliate Market Manager
Maintain open communication with Affiliates in a manner that adheres to all contracts and agreed upon Scope of Work throughout the duration of the relationship
Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person; will be considered a point person for the handoff between shifts and/or other offices
Enter information into our database and ensure consistency and accuracy
Demonstrate professionalism in communication, relationship development, customer service, etc.
Shift flexibility may be required
Foster a positive team environment
Ensure confidentiality and accuracy of internal and external data
Perform ad-hoc projects and other duties as assigned
Assist in training team members and provides constructive feedback as necessary
Provide market intelligence feedback to maximize customer satisfaction and to ensure strategies and policies are in place to attract and retain customers
Performs work under general supervision; carefully reviews the details and accuracy of work performed