Operations Support Administrator

Calista Corporation•Anchorage, AK

2d•Onsite

About The Position

As the Operations Support Administrator, you will work on-site in Anchorage and support various technical and administrative functions to ensure efficient and effective operations for multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so incumbent must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high-quality work in a high-pressure environment.

Requirements

High School Diploma or GED required
Three to five years’ experience working in a professional office environment required.
Two to five years’ experience working with accounting functions required.
Experience with Microsoft Office and especially Excel required.
Valid state driver’s license and qualified to operate a vehicle under the conditions of Brice Engineering’s Driving Policy required.
Ability to pass a drug, driving, and background screenings required.
Excellent oral and written communication skills, and ability to multi-task and manage time.
Ability to work in a team environment.
Ability to work in an Alaska Native Corporation multi-business environment.

Nice To Haves

Degree in Business or Accounting preferred.

Responsibilities

Support the day-to-day operations of Anchorage office
Function as back-up to the Office Manager
Schedules conference rooms and assists in setting up meetings
Orders/stocks office supplies
Orders/stocks kitchen supplies
Orders office lunches
Orders office supplies for new employees
POC for copier issues/ monthly meter readings
Open/close kitchens daily to include coffee and latte machines, dishwasher unloading and loading, overall tidiness, organizing, cleanliness of appliances, weekly refrigerator cleanout
Open/close conference rooms daily to include cleaning of white boards, tidiness
Open/close copy areas daily to include organizing, tidiness, restocking copiers
Expediting as required
Works in a constant state of alertness and in a safe manner
Other duties as assigned
Ensure proper administration of the travel and expense policy when generating expense reports and credit card reconciliations with timely processing so that AP close deadlines are being met.
Prepare employee expense reports including organizing receipts, account coding and entering expenses into Costpoint.
Complete credit card reconciliations including mid-month, monthly and year-to-date for multiple employees.
Identify and track expense report receipts as well as assist in locating missing company credit card receipts.
Answer and screen incoming calls and takes messages
Coordinate visitors by greeting them and directing them to appropriate location
Maintain guest sign-in sheet
Pick up mail and distributes to staff
Receive packages and certified deliveries
Prepare and schedule USPS, FedEx, and UPS shipments
Coordinate pick-ups and drop-offs with various couriers and deliveries
Manage the weekly recycling of office boxes
Report on office maintenance/security issues to Office Manager

Benefits

Competitive wages and bonus programs
Annual performance reviews with recommendations on training
Mentorship Program
Tuition reimbursement
Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
FSA health care and/or dependent care/HSA with HDHP.
Dental and Vision Insurance.
Employee Assistance Program for you and your family.
Company paid Life Insurance, AD&D, LTD.
Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
401(K) match at $0.50 on the dollar up to 6% of your contribution.