Fleet Administrator - Branch Operations Support

Miller Environmental Group • Charlotte, NC

4d • Onsite

About The Position

Miller Environmental Group (MEG) is seeking a Fleet Administrator, responsible for managing and maintaining the company’s vehicle fleet to ensure operational efficiency, compliance with regulations, and cost-effectiveness. This role involves coordinating vehicle acquisition, maintenance, insurance, and documentation while supporting drivers and internal teams. Be part of a fast-paced organization that supports environmental emergency response and remediation efforts. This role is essential in keeping operations running smoothly and supporting teams doing meaningful, mission-critical work.

Requirements

• High school diploma or equivalent
• 2+ years in fleet administration, logistics, or transportation management
• Familiarity with fleet management systems and telematics.
• Strong organizational and multitasking abilities
• Excellent communication and negotiation skills
• Proficiency in MS Office and fleet management software.
• Understanding of vehicle maintenance and regulatory compliance.

Nice To Haves

• Associate or Bachelor’s degree in Business, Logistics, or related field preferred.

Responsibilities

• Maintain accurate records of all company vehicles, schedule and track maintenance, inspections, and repairs, and monitor fuel usage and fleet performance.
• Ensure vehicles meet legal and regulatory requirements, manage insurance policies, and prepare reports on fleet costs and utilization.
• Maintain complete and accurate driver qualification files, track license renewals and medical certifications, and conduct periodic audits.
• Coordinate pre-employment, random, and post-accident drug and alcohol testing, maintain confidential records, and perform regular audits of program compliance.
• Liaise with service providers and support drivers with assignments and compliance training.
• Monitor and manage fleet expenses and identify opportunities for cost savings.
• Utilize fleet management software and implement telematics solutions for optimization.
• Conduct periodic audits of drug and alcohol testing records to ensure compliance with DOT and company policies.
• Verify that all required documentation is complete, accurate, and securely maintained.
• Ensure confidentiality of all audit findings and sensitive information.
• Prepare detailed audit reports and present findings to management for corrective actions.
• Monitor corrective measures and follow-up on compliance gaps identified during audits.
• Coordinate with external auditors to schedule and facilitate third-party audits.
• Prepare and organize all required documentation for external reviews.
• Ensure compliance with DOT and company standards during third-party audits.
• Act as the primary point of contact for external audit teams and respond to inquiries promptly.
• Implement corrective actions and process improvements based on third-party audit findings.

Benefits

• Medical, dental, and vision coverage beginning the first day of the month following hire
• 401(k) with dollar-for-dollar company match up to 4%
• 15 paid days off annually (which increases each year of service) plus 10 paid holidays
• Company-paid life insurance
• Long-term career growth with a company that promotes from within and invests in its people

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED