Operations Specialist - Chandler, Arizona

Betacom•Chandler, AZ

About The Position

The Operations Specialist works closely with the finance team to track costs and provide financial oversight for telecommunications construction projects. The role coordinates project activities, performs administrative duties, and maintains project documentation. It also supports the operations department and collaborates with clients and internal teams to meet deadlines and deliver results. The position involves coordinating project files and documentation, tracking financials, reviewing work-in-progress reports and budgets, supporting invoicing and close-out documentation, and communicating with clients, subcontractors, vendors, construction teams, and project managers. The employee provides status reports, helps confirm project costs and site acceptance, and performs other administrative tasks as needed. The employee regularly works at a desktop or laptop computer; typing and vision are used constantly. Travel may be required. The work environment is usually minimally noisy.

Requirements

High school diploma or equivalent experience.
At least 5 years of related experience in construction and/or telecommunications.
Knowledge of construction milestones.
Knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook; proficiency in Excel.
Effective English communication, reading, and writing skills.
Good computer skills and general knowledge and use of Microsoft Office, including Excel, Word, Teams, and Outlook.
Excellent written and verbal communication skills.
Excellent organizational and time-management skills.
Ability to communicate professionally and courteously with coworkers and business contacts.
Ability to complete work effectively with little or no direction.
Ability to handle multiple tasks in a fast-paced, deadline-driven environment.
Knowledge of operations and practices.
Demonstrated expertise in operations methodology and production objectives.
Ability to perform operational analysis to support short-term and long-range strategic plans and operating targets.
Strong analytical skills and ability to make recommendations for action.
Ability to interact with various levels of management.
Ability to meet deadlines and satisfy needs while managing multiple, conflicting priorities.

Nice To Haves

Bachelor’s degree in Accounting or Business Administration.

Responsibilities

Request, organize, maintain, and route project files and documentation, including permits, work orders, notices to proceed, notices of commencement, notices of termination, and bills of materials.
Track project financials and true-ups, and prepare, update, or maintain project trackers as directed.
Assist with preparing close-out package documentation, including utility documentation, and ensure packages meet Betacom quality standards and include required items before release.
Review work-in-progress reports; verify budgets, costs, and purchase orders; identify cost transfers; initiate invoicing; and confirm true-up accuracy.
Work closely with construction personnel and project managers.
Coordinate and provide subcontractor requirements, and work with the construction team to track costs.
Communicate in writing and orally with Betacom, clients, and third-party vendors.
Provide status reports to customer representatives as requested.
Communicate regularly with clients to help meet project deadlines and obtain client site-acceptance verification.
Perform administrative tasks as needed.