Operations Specialist - Finance

Babson College•Wellesley, MA

3d•Hybrid

About The Position

The Operations Specialist for the Stephen D. Cutler Center for Investment and Finance contributes to the Center’s ongoing operations and development. Working with existing staff, this person oversees the Cutler Center finance lab and manages day-to-day operational and administrative functions. The Center advances understanding and practice of investments and finance through programs and resources that enrich student experiences, support faculty research, and engage alumni. The role supports the finance lab, student staff, Center programming, events, financial transactions, budgets, marketing materials, and Advisory Board activities. It also coordinates campus activities for new and prospective students, responds to general inquiries, and handles additional projects assigned by the Managing Director. Work hours may vary, some nights and weekends are required, and the role requires onsite work at least three days per week.

Requirements

Bachelor’s degree.
3–5 years of similar experience.
Outstanding organization and project management skills, including the ability to prioritize multiple tasks and manage time efficiently.
Exceptional collaboration and interpersonal skills, with the ability to engage effectively with all levels within the College.
Creative problem-solving skills and the ability to innovate in a fast-paced academic environment.
Ability to monitor project progress, adjust strategies, and ensure projects are completed on time and within budget.
Proven budget management skills.
Team orientation and excellent communication skills, with the ability to work with colleagues across the organization.
Ability to work independently.
Ability to envision and propose new methods that support Entrepreneurial Thought & Action, take thoughtful risks, and accept new and ongoing initiatives, objectives, and solutions.
Ability to anticipate and embrace change, acquire and use new skills, take on challenging tasks, and remain flexible in changing conditions.
Strong technology skills, including proficiency in Microsoft Word, PowerPoint, Excel, and Outlook, in-depth knowledge and understanding of social media platforms, and Canva.
Valid unrestricted U.S. Driver’s License held for one year and maintained throughout employment, with an insurable or satisfactory driving record.
Must successfully complete and pass the College’s vehicle training program within the first 60 days of employment and complete safety training as required by management.

Nice To Haves

Previous experience in the finance industry.
Hands-on experience with financial technologies, such as Bloomberg.
Experience with Salesforce.

Responsibilities

Oversee daily operations of the Cutler Center finance lab and student staff, including recruiting, training, scheduling, and compensation.
Coordinate with faculty teaching in the facility and interface with IT and Media teams to maintain and upgrade the facility as needed.
Work with the Finance Division on the class schedule to optimize use of the space.
Identify, understand, and support Center operations, including student curricular and co-curricular programming, on-campus and virtual events, and Advisory Board meetings.
Coordinate with student staff on resources, tutorials, and other materials for finance students and faculty using the lab.
Work with the Program Manager and student staff to plan and execute the Finance Lab 101 program.
Assist with coordinating programs and events, including staffing as needed.
Evaluate programs and events, including designing follow-up communications and surveys.
Work with Babson budget and finance teams to ensure accurate and timely processing of Center transactions.
Create and oversee contracts, agreements, and invoices for external presenters and speakers as needed.
Handle financial transactions in Workday and collaborate with the Cutler Center team to prepare invoices for programs, events, and student competitions.
Track program and event expenses, provide spending overviews, and analyze average cost per person for Center events to support budgeting.
Support the Center’s branding strategy by helping the Marketing & Events Manager create marketing materials.
Collaborate with the Managing Director to coordinate semiannual Advisory Board meetings and support board communications.
Assist the Managing Director with calendar management and other responsibilities as needed.
Coordinate orientation events, resource fairs, and other campus activities for new and prospective students.
Handle general correspondence and inquiries to the Cutler Center email account.
Take on additional responsibilities, special projects, and initiatives as assigned by the Managing Director.