Finance Specialist

Princeton University•Princeton, NJ

1d•$70,000 - $80,000

About The Position

The Finance Specialist is part of a three-person financial team supporting 20 University Health Services departments with combined budgets of $14 million, including restricted, unrestricted, and grant funds. Reporting to the Associate Director of Finance, the specialist collaborates with internal and external staff to maintain effective financial processes and serves as a liaison between UHS and Human Resources and the Office of Finance and Treasury. The position advises UHS on financial and budget matters, improves processes and procedures, and creates efficient workflows. It communicates University policies and requirements to support departmental compliance and keeps current with relevant financial-management policies, procedures, and training. The role manages accounts receivable, receipts, sales and inventory; supports human-resource financial processes and payroll; contributes to budgeting, reporting, and year-end close; and oversees purchasing in collaboration with the University’s Shared Services unit. The position also supports continuous quality improvement and handles confidential salary and financial information.

Requirements

Bachelor’s degree or equivalent experience in Business or Accounting.
Experience with accounting and finance.
Strong knowledge of purchasing and inventory control functions.
Advanced Excel skills and proficiency with other Microsoft Office applications, such as Word and Outlook.
Strong ability to work with detailed information and figures for reporting.
Ability to maintain professional standards and confidentiality regarding financial and patient information, including FERPA/HIPAA requirements.
Knowledge of quality-improvement principles and methodologies, such as Plan-Do-Study-Act, Root Cause Analysis, measurement, data collection, and analysis, to support or lead quality-improvement work; alternatively, willingness to attend UHS basic quality-improvement training within the first six months of hire.
Respect for the cultures and identities of others.
Curiosity and an open mindset toward people of different identities and cultures.
Commitment to diversity, equity, and inclusion.

Nice To Haves

Experience working in an academic setting.
Experience using Princeton University business systems and Medicat.
Experience in a health care environment.
Experience using PeopleSoft HR and in-depth understanding of University policies and procedures related to compensation practices and non-productive time.
In-depth knowledge of complex staffing models, including multiple 24/7 shifts, more than 140 employees, and highly variable duty times.
Familiarity with total work systems such as the Institute for Healthcare Improvement, Accreditation Association for Ambulatory Health Care, and Baldrige National Quality Program, and with reviewing and analyzing data.
Training in health equity and other diversity and inclusion topics.

Responsibilities

Audit weekly credit card receipts; record, track, and reconcile them monthly; and prepare distribution journals to transfer receipts to appropriate UHS departments.
Troubleshoot student account discrepancies for billing generated within Medicat.
Collect, audit, and combine cash and check receipts from three UHS units and prepare weekly deposits for delivery to Finance and Treasury.
Compile monthly sales data and prepare journals to record cost of goods sold.
Manage the UHS central stockroom and decentralized supply inventories.
Maintain electronic inventory records in Medicat for the central stockroom and decentralized supply inventories.
Coordinate returns of expired or defective inventoried items and ensure credits are processed to the appropriate UHS departments.
Coordinate the annual physical inventory process for central and decentralized inventories.
Review central stockroom functionality and its withdrawal system and identify and implement process improvements.
Advise UHS on human-resource management matters, including policy development, policy interpretation, and compensation, while maintaining confidentiality of salary information.
Manage the bi-weekly payroll process in TAM, ensure supervisor approvals are completed by the University deadline, and troubleshoot approval issues.
Maintain schedules in the TAM system.
Assist with preparing and executing HR forms and the summer leave process.
Support financial reporting, year-end close, and monthly budget reconciliation.
Develop and implement new business processes.
Manage purchasing, payment, and receipt of goods and services needed for UHS centralized operations in collaboration with Shared Services, balancing price, quality, delivery, timeliness, and internal controls.
Manage vendor and University Purchasing Office relationships and build effective partnerships on and off campus.
Communicate University policies, procedures, and regulations and support departmental compliance.
Attend relevant University and UHS training and stay current with changes in financial-management policies, procedures, and processes.
Perform other duties as assigned.