Finance Specialist

MEALS ON WHEELS PEOPLE INC•Portland, OR

8d•$21 - $23•Onsite

About The Position

The Finance Specialist provides administrative and financial support to the Finance Department, with primary responsibility for coordinating the monthly Medicaid voucher process. The role includes data entry, billing support, payment posting, recordkeeping, document management, and reconciliations, as well as assistance with accounts payable, accounts receivable, and other Finance projects. The position works with Finance, Operations, and program staff to support accurate billing, reporting, and recordkeeping and provides responsive service to internal and external contacts. The ideal candidate is organized, detail-oriented, and able to manage large volumes of information and competing deadlines in a fast-paced nonprofit environment. The role supports the mission, vision, values, and strategic plan of Meals on Wheels People, Inc., and includes required training and meetings. Other duties may be assigned. The position is based in a standard office and storage-unit environment. Physical demands include extended periods of sitting; occasional lifting and moving of boxes weighing up to 40 pounds; occasional reaching, bending, stooping, and walking while organizing records; and using a computer keyboard, mouse, phone, and standard office equipment. Heavier items require assistance or appropriate equipment. Successful candidates must pass a pre-employment drug and criminal background check.

Requirements

High school diploma or equivalent required.
Two or more years of billing, accounts receivable, accounting support, or related experience.
Knowledge of billing, accounts receivable, payment posting, reconciliation, and financial recordkeeping principles.
Strong attention to detail and accuracy in high-volume processing.
Strong organizational skills and ability to manage multiple deadlines and maintain confidentiality.
Ability to reconcile detailed transactions, identify discrepancies, and follow issues through resolution.
Proficiency in Microsoft Office and ability to learn accounting, billing, and other systems.
Strong written and verbal communication skills and a customer-service focus.
Ability to prioritize work, work independently, and adjust to changing deadlines.
Any satisfactory combination of experience, training, and/or education that ensures ability to perform the work may substitute for the listed qualifications.
Successful candidates must pass a pre-employment drug and criminal background check.

Nice To Haves

Associate degree in accounting, business, finance, or a related field.
Knowledge of Medicaid billing, voucher processing, or health care reimbursement.
General knowledge of accounting and ERP software solutions.
Medicaid or health care billing experience.

Responsibilities

Process monthly Medicaid vouchers, including billing, data entry, documentation, and record maintenance.
Post Medicaid payments accurately and on time.
Assist with reconciling Medicaid billing, vouchers, payments, and related accounts; research and report discrepancies for resolution.
Maintain organized Medicaid billing records and supporting documentation in accordance with Finance procedures and retention requirements.
Monitor outstanding items and communicate issues that may delay billing, payment, or reconciliation.
Collaborate with Finance, Operations, and program staff to ensure accurate billing, reporting, and recordkeeping.
Provide accounts payable and accounts receivable backup as assigned, including data entry, document processing, payment posting, and account research.
Distribute monthly financial reports and assist with related follow-up.
Maintain Finance records and documentation through filing, scanning, electronic record management, and storage organization while ensuring compliance with retention requirements.
Use accounting, database, and spreadsheet systems to enter, maintain, and retrieve financial information.
Assist with account research, audit support, and special Finance projects as assigned.
Support the mission, vision, values, and strategic plan of Meals on Wheels People, Inc.
Provide responsive customer service to internal and external contacts.
Participate in in-service training and attend required meetings.
Perform other duties as assigned.