Operations Specialist

University of New Mexico • Albuquerque, NM

1d • $3,841 - $5,148 • Hybrid

About The Position

The UNM Department of Psychiatry & Behavioral Sciences is seeking an Operations Specialist. Our Operations Specialist will be responsible for the design, development and maintenance of projects to improve operational efficiencies across a multi-faceted, multi-division, department with clinical, academic, research, and community missions. Projects may consist of constituent databases, website maintenance, faculty HR and evaluation processes, facility improvements, administrative improvements and process automations. The Operations Specialist will organize and coordinate the implementation of project plans to ensure compliance and timeliness as well as maintenance and improvement of operating efficiency for projects such as clinical contracting, space management, building maintenance and remodeling, and external contracts. The candidate should have a UNM purchasing card or the ability to obtain one and accounting knowledge to budget and reconcile accounts. The ideal candidate will be a supportive team member who: communicates effectively with diverse constituents using multiple platforms; achieves results in a deadline-driven environment; is adept at recognizing inefficiencies and recommending solutions; and flexible with diverse skills in administrative tasks, finance and operational/project flow.

Requirements

• High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

• Advanced skills in MS Office, Smartsheet and SharePoint.
• Experience in an academic medical setting.
• Experience with website maintenance (Cascade).
• Demonstrated project coordination and administrative experience including purchasing.
• Experience with building and equipment maintenance.
• Accounting experience - budgeting and account reconciliation.
• Strong interpersonal and communication skills and ability to work effectively and amicably with faculty, staff, and students.
• Demonstrated experience organizing resources and establishing priorities showing analytical skills and aptitude for resolving inefficiencies.

Responsibilities

• Create and maintain Smartsheet dashboards, databases and contact lists
• Support website maintenance
• Project Management
• Meeting coordination and travel arrangements
• Creating marketing materials, brochures, newsletters
• Oversight and coordination of building maintenance
• Space allocation
• Coordinating office supplies and services, telecommunications, surplus management
• File retention management

Benefits

• medical, dental, vision, and life insurance
• educational benefits through the tuition remission and dependent education programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED