Operations Specialist II

Geiger Brothers•Lewiston, ME

9d•Hybrid

About The Position

Geiger is seeking an Operations Administration Specialist II to join our team. As a company, we share a passion for providing an exceptional customer experience. We value our people, and our associates are by far our most valuable assets. As an Operations Administration Specialist, you will perform a multitude of different tasks. A successful candidate will be an excellent multitasker who can learn quickly and adapt to various departments’ needs, sometimes on short notice.

Requirements

The ability to switch tasks and adapt easily
The ability to work independently and as part of the team
Strong written and verbal communication

Responsibilities

Verify and process sales orders
Review submitted orders for accuracy and compliance to Geiger policies and procedures
Make necessary adjustments
If clarification or correction is needed, contact other parties (sales partners, service team, or other departments) for resolution and assist in implementing it
Decide when orders are ready to move to other systems
Process credit card payments and address card declines
Send purchase orders to suppliers when the order is ready
Follow-up on purchase orders with suppliers to make sure they ship on time
Enter supplier’s information into the appropriate system
Contact vendors for order status updates
Process vendor invoices
Research and resolve discrepancies, and adjust when necessary
Adequately address orders/invoices that require special handling
Invoice customers
Review and complete special billing requirements
Compile consolidated invoices and associated reports
Review supplier statements
Process supplier prepayments