Operations Services Coordinator

JT International S.A.•DANVILLE, VA

8d•Onsite

About The Position

This position exists to oversee Print Room Operations including case identification, case inspection and proper inventory stacking and reporting. Responsibilities include ensuring all machinery are maintained and set up to perform identification and inventory management efficiently and effectively, aiming for procedures and processes to comply with global quality standards and regulatory requirements. The role involves supervising a team of seasonal workers, providing functional & safety trainings, and coordinating mandatory trainings. It also includes checking absenteeism ratios, ensuring minimum head count, coordinating alternatives for high absenteeism, and validating/approving timecards. The position requires adherence to JTI standards for machinery and safety behaviors, implementing safety protocols, and fostering a positive work environment. It also involves organizing inventory and supplies in a safe, aesthetic, and ergonomic manner. During the non-processing season, responsibilities include inventory management, coordination of export functions, and conducting IPM and L&D initiatives. The role will also perform other duties as requested by the manager.

Requirements

GED or High School diploma, Associate Degree is preferred.
Proficient in English with strong communication and writing skills, capable of interacting effectively with individuals at all levels of the organization.
Minimum of 3 years of experience in a manufacturing environment (preferably tobacco related) with an additional 1 year of experience in a supervisory / team lead role.
Basic understanding of the core business.
People management skills (goal setting, delegation, performance evaluation, feedback).
Good time management skills.
Ability to work collaboratively with cross-functional teams.
Good communication skills (both verbal and written).
Basic computer skills (Word, Excel, and PowerPoint).
Strong attention to detail and commitment to quality.
Ability to manage multiple tasks simultaneously.
Open-minded with a willingness to listen and learn.
Good understanding of different types of tobacco leaf characteristics.
Attention to details.

Nice To Haves

Associate Degree is preferred.

Responsibilities

Ensure all needed supplies and media are available prior to start of shift.
Perform visual and in system checks of inventory confirming accuracy of stacked inventory into locations throughout the warehouse.
Ensure there are no issues with any equipment, including vehicles, and it is functioning properly. If not, report immediately to the Operations Services Manager.
Review production instructions that display what grade and MoPI that will process as well as estimated timing for completion.
Gather Origin Inspection Checklist of those MoPI for production.
Ensure Scanners properly identify and scan inventory stack into proper locations within the warehouse.
Review production details with Seasonal employees responsible for clerical tasks and confirm work orders prior to start of shift.
Inspect case to verify shippable product. Any NSP (non shippable product) cases that arrive without a belly tag, out of weight, or damaged reject as NSP and inform Prize Room of rejection reason.
Daily NSP reporting to Cell lead.
Participate in the recruitment process of seasonal JTI employees.
Train both permanent and seasonal JTI employees on their job responsibilities and on Print Room operations.
Set goals, evaluate performance, and provide feedback.
Ensure employees adhere to safety protocols.
Ensure the team has the necessary resources.
Oversee work ethics and discipline within the assigned department, taking corrective actions if necessary.
Approve timecards.
Stagger break times for assigned seasonal workers.
Complete BOS as per schedule.
Ensure adherence to safety policies in the assigned area.
Collaborate with the local EHS team to ensure practices in your area of responsibility comply with EHS standards, including labor safety, fire protection, environmental and hygienic company rules, and equipment safety.
Conduct safety dialogues with subordinates and perform safety walkthroughs.
Verify adequate equipment safety guarding.
Monitor work being performed in your area of responsibility to ensure individuals comply with safety policies.
Perform daily tasks according to DMS and DDS cycles.
Ensure timely DMS check list completion for Safety trigger, Center Line (CL), Clean/inspect/Lubricate (CIL), and execution of IWS tools.
Perform peer to peer hand over following the shift handover logbook standards.
Track equipment losses and use root cause analyses tools such as IPS and 5 WHYs.
Support creation of standards and OPL (One Point Lesson).
Develop and continuously improve technical skills.
Attend and support training sessions according to IWS progression.
Complete pre-shift and post-shift daily sign-off sheets for forklifts and lines, and report issues to Facilities team.
Conduct regular audits to ensure compliance with 5S3R standards (Sort, Set in Order, Shine, Standardize, Sustain, Reduce, Reuse, Recycle).
Identify non-conformities and areas for improvement.
Report findings and document them accordingly.
Perform inventory management and coordination of export functions.
Conduct IPM and L&D initiatives.
Manage various tasks and projects as they arise and upon manager’s request.
Support other processing areas with any and all needs by manager’s request.