Operations Scheduler and Coordinator

T3i Inc.•San Antonio, TX

About The Position

The Equipment Maintenance Manager will be assigned to the Special Warfare Training Wing (SWTW) at Lackland AFB, San Antonio, TX, supporting training and development of the Air Force’s (AF) future SW Airman, who are organized, trained, and equipped to deliver distinctive expertise in combat and other high-risk environments. As the only AF capability specifically designed to primarily operate as surface combatants, SW Airman directly assist, control, enable, and execute air and space-power capabilities to conduct: Joint Fires Integration, Special Operations, Personnel Recovery, Tactical Airlift Operations, and Special Reconnaissance. T3I is seeking a full-time Operations Scheduler and Coordinator to support SWTW training. The Scheduler will report to and work for the T3I Program Manager (PM) and be the primary point of contact for scheduling and coordinating operations critical to the planning, management, synchronization, and execution of training. The effectiveness of this position is key to the PM’s overall ability to plan, manage, and lead the training program in support of SWTW. The courses are templated to be 7 weeks long and are conducted 5 times annually.  The position requires the scheduler to coordinate with personnel inside and outside of the organization, including both military and civilian organizations.  The scheduler must communicate effectively with all stakeholders and be able to multi-task in a high pace environment. The scheduler must also be a self-starter and require little oversight or management and aggressively seek out solutions to identified problems.

Requirements

Highschool Diploma or equivalent
Have three years’ experience performing similar tasks
Proficient understanding and working knowledge of computers, e-mail, voicemail, and cell phone texts to perform duties
Proficient understanding of Microsoft Word, Excel, and Power Point
National Agency Check with Inquiries (NACI)

Nice To Haves

Be familiar with Air Education and Training Command’s curriculum programming and execution
Be familiar with scheduling and coordination processes with Lackland AFB Transportation Operations
Be familiar with training sites affiliated with SWTW and processes for deconfliction of training
Minimum of 10 years’ experience managing schedules and other administrative functions

Responsibilities

Serve as the primary Course Operations Scheduler
Provide coordination, planning, and management of the daily operational schedule
Provide scheduling and logistical support to contract personnel who support the course
Attend staff, training, and scheduling meetings; be prepared to brief the course schedule and coordinate with other course schedulers for use of facilities and other training resources
Prepare and submit bus schedule and any other necessary requests for gyms, tracks, pools, and any external training resources to meet curriculum requirements
Track and maintain utilization records on all scheduled facilities
Send draft schedules to the PM, for approval; distribute the schedule to all required personnel
Supervise and manage the schedule; ensure accuracy of events and record/report deviations
Coordinate any last-minute changes to the schedule with all required units and personnel
Schedule, pick up, and return support vehicles as needed to support course operations
Maintain historical documents for all items assigned to the scheduler position
Provide general office support to include, completing data calls, answering phones, drafting memos and timely correspondence, and requesting supplies and office materials
Prepare and present briefings, and other administrative documents as required
Operate government vehicles, to include tactical vehicles, in support of events supporting training
Manage synchronization of student status data with appropriate personnel/agencies
Manage synchronization of curriculum with appropriate personnel/agencies
Manage synchronization of conditioning/HP programming with appropriate personnel/agencies