Operations & Payroll Coordinator - 19215

Somewhere•Somewhere, CA

8h•Remote

About The Position

This is a client-facing operations role focused on payroll coordination, timekeeping accuracy, and employee lifecycle management. You will be responsible for ensuring that payroll data is accurate, employees are properly onboarded, and operational processes run smoothly across multiple sites. The role requires someone who is highly organized, process-driven, and comfortable working across systems. You should be able to identify discrepancies, resolve issues independently, and continuously improve workflows using tools and automation (including AI).

Requirements

3+ years experience in operations, payroll, or administrative coordination
Strong attention to detail and problem-solving ability
Experience in client-facing or deadline-driven environments
Familiarity with payroll/timekeeping systems (Gusto preferred)
Ability to manage multiple workflows simultaneously
Strong written and verbal communication skills
Experience using AI tools for productivity or process improvement

Nice To Haves

Experience supporting distributed or site-based teams
Exposure to compliance or labor law research
Experience improving operational workflows or systems
Familiarity with tools similar to Track or other timekeeping platforms

Responsibilities

Review and validate daily time entries (hours worked, per diem, accuracy)
Identify and resolve discrepancies across systems
Cross-check data between platforms (e.g., Track and Gusto)
Manage weekly payroll processing, including reimbursements and expenses
Troubleshoot payroll or system-related issues
Maintain accurate payroll documentation and audit trails
Coordinate onboarding and offboarding processes across systems
Collect and manage required documentation (contracts, compliance forms, site-specific requirements)
Handle onboarding logistics (badges, system access, per diem setup)
Communicate timelines and expectations clearly to employees
Create and manage contract documentation
Coordinate travel, per diem, and site-specific logistics
Support multiple active sites with varying operational needs
Provide administrative support tied to ongoing site operations
Follow up on missing time entries, documentation, and approvals
Manage communication via email and messaging platforms
Confirm employee availability and readiness for site work
Drive accountability across employees and stakeholders
Research and stay informed on state-specific labor laws
Identify and flag compliance risks or gaps
Support updates to onboarding and offboarding documentation
Maintain organized and structured document storage systems
Ensure records are accurate, accessible, and audit-ready
Improve documentation workflows and folder structures
Maintain and update master schedules
Track employee allocations across sites and events
Identify scheduling conflicts, gaps, and future staffing needs