OPERATIONS & MGMT CONSULTANT MGR - SES - 64054584

State of Florida • Jacksonville Beach, FL

2d • $72,000 - $74,000 • Onsite

About The Position

Join Team Duval. At DOH-Duval, we work every day to protect, promote, and improve the health of our community. Join a team that values innovation, collaboration, and public service. Our programs are recognized across Florida for their impact and effectiveness, and we are looking for dedicated professionals who want to make a real difference. If you are passionate about creating healthier communities, your future starts here.
This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. At this level, employees independently perform the most complex and difficult assignments under limited supervision. The work requires applying a logical or scientific understanding of business practices and procedures to analyze and resolve problems of a specialized or professional nature in a particular field, or in a wide range of applications. The employee must exhibit skilled decision-making techniques in evaluating, planning, or integrating analysis of data to formulate solutions, strategies, policies, or recommendations of a specialized or technical nature.
This position serves as the Program Manager for the CDC's Public Health Infrastructure Grant (PHIG) and Overdose Data to Action (0D2A) grants. The PHIG grant aims to strengthen DOH-Duval's public health workforce by hiring, retaining, supporting, and training the public health workforce. The OD2A funding is to support the collection of high quality, comprehensive and timelier data on overdose morbidity and mortality, and to use those data to Inform prevention. This position is responsible for providing oversight of grant operations, including ensuring successful development and management of grant budgets and work plans, as well as reporting to the funder. This position also provides oversight into contracts and purchasing in the division. Expertise in grant management, contracts, and purchasing is required. The individual in this position must exhibit skilled decision-making techniques to formulate solutions, strategies, policies, or recommendations.
Public Health Competency Domain 1: Analytical/Assessment Skills
Public Health Competency Domain 2: Policy Development/Program Planning Skills
Public Health Competency Domain 3: Communication Skills
Public Health Competency Domain 4: Cultural Competency Skills
Public Health Competency Domain 5: Community Dimension of Practice Skills
Public Health Competency Domain 6: Public Health Sciences Skills
Public Health Competency Domain 7: Financial Planning/Management skills

Requirements

• Ability to work independently
• Ability to manage and supervise staff
• Knowledge of grant management
• Knowledge of contract management and purchasing
• Skills and ability to write contracts/grants
• Knowledge of workforce development strategies
• Knowledge of budget development and management principles
• Ability to understand and apply applications: MS Word, Excel, Power Point, HMS, Outlook
• Ability to establish and maintain effective working relationships with others
• Ability to make decisions and solve problems
• Ability to plan, organize, and coordinate work assignments
• Ability in program administration, including human resource management and budget processes
• Minimum: Three years of experience supervising employees including responsibility in approving/monitoring timesheets, leave, productivity and disciplinary actions.
• Minimum: Three years of experience managing grant application/award processes and post award grants management.
• Minimum: Three years of contract management experience.

Nice To Haves

• A bachelor's degree from an accredited institution in Public Health, Health Sciences, Business Management, or a related field.

Responsibilities

• Work with internal and external grant partners to develop, implement, and monitor a comprehensive work plan and budget for funded grant strategies. Provide oversight and direction to ensure successful grant demonstration.
• Provide all aspects of pre- & post- award grant management support to the Principal Investigator.
• Provide oversight to ensure successful development of the annual work plan and budget in consultation with the Principal Investigator, PHIG coordinator, and subcontractors. The work plan should include objectives, activities, time frames, target populations, partners, and outcomes.
• Submit the annual work plan and associated budget in accordance with CDC deadlines and guidance. Revise the work plan and budget based on CDC feedback. Monitor the program's budget and implement corrective action plans, if needed. Provide analysis of trends and recommend actions for optimizing spending of grant funds.
• Monitor work plan implementation to ensure deadlines and targets are met. Develop corrective action plans, as needed.
• Remain informed about federal and state regulations, policies and procedures related to grants.
• Serve as a spokesperson for the grant. Provide a summary of programmatic updates at stakeholder meetings.
• Work with internal and external grant partners to prepare the CDC annual progress report.
• Ensure successful submission of the annual progress report in consultation with the Principal Investigator, PHIG coordinator, lead evaluator, and subcontractors. The annual progress report should include information on programmatic updates and data, target populations, collaboration, successes, challenges/barriers, facilitators of success, administrative and assessment processes, dissemination of findings, and lessons learned.
• Submit the annual progress report in accordance with CDC deadlines and guidance
• Respond to feedback from the CDC and revise the annual progress report and work plan, as needed.
• Coordinate special projects for the division of Community Health Programs.
• Develop project plans, including timelines and milestones for special projects. Ensure all deadlines for special project deliverables are met within specified timeframes.
• Serve as the primary point of contact for project stakeholders. Communicate project status, updates, and changes effectively to stakeholders.
• Maintain comprehensive project documentation and submit all required reports.
• Monitor project expenses and manage the project budget.
• Execute contracts and purchases orders to meet project deliverables.
• Provide oversight of contracts and purchasing in the division.
• Participate in meetings with contractors and vendors. Develop and negotiate budgets and scope of work with contractors and vendors to ensure costs, proposed activities, and deliverables are reasonable, allowable, and allowable using state and/or federal regulations, policies, and procedures.
• Provide oversight to contract manager to ensure timely execution of contracts, amendments, and renewals.
• Prepare purchasing documents, including scopes of work, health exemption requests, and other purchasing forms.
• Ensure contracts and purchase orders are developed and executed in accordance with state and/or federal requirements and department policies and procedures.
• Review and approve all invoices for payment.
• Request any leave time from the Director of Community Health Programs. Attend in-service, seminars, workshops and other meetings. Communicates in writing, in person, and through electronic means concisely and positively. Takes initiative to multitask with accuracy. Communicates and solves problems appropriately. Exhibits and maintains a positive attitude while working independently and in a team setting. Travel to perform duties and for professional development, if needed. Complete all mandatory training within required deadlines. Ensure accurate and timely submission of Employee Activity Records, Employee Leave, and Attendance Records and travel vouchers.
• Performs other related duties as assigned, including emergency response duties.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree