OPERATIONS & MGMT CONSULTANT MGR - SES - 64001827

State of Florida • Tallahassee, FL

1d • $50,585 - $77,000 • Onsite

About The Position

This is a highly responsible supervisory position located within the Bureau of Preparedness and Response, Community Preparedness Section. The position is responsible for management of the Community Preparedness Section to include oversight of the County Health Department Expect Preparedness System and deliverables, and all health care coalition activities. This position is also responsible for ensuring completion of workplans, balanced budgets, federal reporting, and compliance with federal guidance. The incumbent is responsible for supervising staff in the Community Preparedness Section in accordance with state and departmental policies and procedures.

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

Serves as the State Health Care Coalition Coordinator, working closely with the coalitions on annual contract deliverables, Health Care Coalition Task Force meetings and agenda items and conducting quarterly technical assistance calls individually with each coalition. Works with the coalitions and state grant staff to ensure both the state and coalitions are meeting the coalition specific grant required deliverables for the Hospital Preparedness Cooperative Agreement.

Serves as the State Expect Preparedness Coordinator to the county health departments with regard to the CHD Expect Preparedness deliverables. Conducts annual reviews of the deliverables to ensure viability and provide edits as deemed appropriate. Provides quarterly technical assistance to each of the 10 preparedness regions, new and existing planners to assist as needed with implementation of the preparedness deliverables. This could include both one-on-one technical assistance, regional, and statewide activities.

Manages the Florida Public Health Risk Assessment Tool. Works with the vendor to develop, maintain, and create reports on risks at the county, regional, coalition and statewide levels by hazard and capability area. Works with vendor to ensure system is working correctly and to update data sets in the system as needed.

Analyze and evaluate progress on building preparedness capability at the local level by county health departments and health care coalitions through data analysis, assessment, evaluation of programmatic deliverables and providing reports on trends, gaps, and outcomes.

Prepare, administer, and monitor the Community Preparedness Section grant workplans, budgets and federal or state performance measures as applicable.

Oversee the Coalition Verification Readiness System (CRVS) and the CHD Expect Preparedness System used to track health care coalition and county health department deliverable approvals. Works with IT staff to monitor system breaks, fixes, and create system enhancements.

Keep community preparedness content on the Department’s website pages and SharePoint sites up to date.

Prepare to and serve as a member of the State ESF-8 Incident Management Team during public health and medical incidents, activations of the State Emergency Response Team and exercises. This includes training for assigned roles, developing professional preparedness kits, and participating in exercises and drills as appropriate.

Perform Other duties as assigned.

Requirements

• Knowledge of basic management principles and practices.
• Knowledge of the methods of compiling, organizing and analyzing data.
• Effective at public speaking, facilitating groups and coordinating across multiple disciplines or agencies.
• Ability to supervise people.
• Ability to determine work priorities, assign work and ensure proper completion of work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to assess budgetary needs.
• Ability to formulate policies and procedures.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to organize data into logical format for presentation in reports, documents and other materials.
• Ability to conduct fact-finding research.
• Ability to work independently.
• Ability to solve problems and make decisions.
• Ability to develop program policy, procedures, manuals, administrative rules and agreements.
• Ability to plan, organize, and coordinate work assignments.
• At least three years of supervisory experience to include recruitment, developing performance plans and expectations, completion of evaluations, coaching, training, and disciplinary actions.
• Experience creating and tracking contract or programmatic deliverables.

Nice To Haves

• Preferred experience providing technical assistance, leading meetings, or coordinating with multi-agency partners.
• Preferred experience overseeing or supporting systems such as risk assessment tools, deliverable tracking systems, or web‑based reporting platforms.
• Preferred experience managing or coordinating grant‑funded programs, including budget creation and monitoring, reporting, and compliance with federal or state guidance.
• Preferred experience in public health preparedness, emergency management or a related programmatic field.
• Working knowledge of Florida’s Health Care Coalitions and County Health Departments is desirable.

Responsibilities

• Management of the Community Preparedness Section to include oversight of the County Health Department Expect Preparedness System and deliverables, and all health care coalition activities.
• Ensuring completion of workplans, balanced budgets, federal reporting, and compliance with federal guidance.
• Supervising staff in the Community Preparedness Section in accordance with state and departmental policies and procedures.
• Communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work.
• Developing performance expectations, meeting with staff regularly to discuss performance, completing performance reviews, maintaining vacation and work schedules, ensuring proper coverage, and completing timesheets.
• Serving as the State Health Care Coalition Coordinator, working closely with the coalitions on annual contract deliverables, Health Care Coalition Task Force meetings and agenda items and conducting quarterly technical assistance calls individually with each coalition.
• Working with coalitions and state grant staff to ensure both the state and coalitions are meeting the coalition specific grant required deliverables for the Hospital Preparedness Cooperative Agreement.
• Serving as the State Expect Preparedness Coordinator to the county health departments with regard to the CHD Expect Preparedness deliverables.
• Conducting annual reviews of the deliverables to ensure viability and provide edits as deemed appropriate.
• Providing quarterly technical assistance to each of the 10 preparedness regions, new and existing planners to assist as needed with implementation of the preparedness deliverables.
• Managing the Florida Public Health Risk Assessment Tool.
• Working with the vendor to develop, maintain, and create reports on risks at the county, regional, coalition and statewide levels by hazard and capability area.
• Working with vendor to ensure system is working correctly and to update data sets in the system as needed.
• Analyzing and evaluating progress on building preparedness capability at the local level by county health departments and health care coalitions through data analysis, assessment, evaluation of programmatic deliverables and providing reports on trends, gaps, and outcomes.
• Preparing, administering, and monitoring the Community Preparedness Section grant workplans, budgets and federal or state performance measures as applicable.
• Overseeing the Coalition Verification Readiness System (CRVS) and the CHD Expect Preparedness System used to track health care coalition and county health department deliverable approvals.
• Working with IT staff to monitor system breaks, fixes, and create system enhancements.
• Keeping community preparedness content on the Department’s website pages and SharePoint sites up to date.
• Preparing to and serving as a member of the State ESF-8 Incident Management Team during public health and medical incidents, activations of the State Emergency Response Team and exercises.
• Performing Other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed