Operations Manager C - Purchasing Office
About The Position
This position manages, administers and directs the Department's purchasing program within the Division of Administrative Services. The duties and responsibilities of the position include, but are not limited to: Directs all procurement activities, including the preparation of purchase orders and competitive bidding/award processes. Directs the preparation and distribution of bid invitations to vendors, coordinates specification development, oversees the evaluation of bids, and approves final decision on bid awards. Renders technical assistance to agency staff in all areas of procurement. Ensures lead negotiators are available for competitive negotiations. Functions as MFMP System Administrator, which includes but is not limited to maintaining user accounts, monitoring status of purchasing requisitions, and preparing reports, as needed. Serves as the final approver in MFMP on all purchase requisitions. Assists in the review of contracts to ensure compliance with established policies and procedures. Serves as technical advisor on contractual issues and as liaison with contract managers. Monitors contract language in conjunction with program managers and the General Counsel's Office to ensure compliance with established state purchasing laws and procedures. Ensures agency contract administration is in place and is responsible for maintaining the Department's spreadsheet on all contractual services, ensuring it is always up-to-date. Attends related meetings hosted by the Department of Management Services (DMS) and Department of Financial Services (DFS), as needed. Oversees employee compliance with statutorily and Department-mandated training and certification requirements to include all Department FCCM and FCCN certifications. Compiles statistical reports, as requested. Oversees Departmental achievement of minority purchasing goals. Prepares documentation required by other agencies (DMS, DFS). Plans, develops performance expectations, supervises and evaluates work of Purchasing Office staff. Develops contract administration goals and objectives, identify resources, identifies efficiency opportunities in the process areas, and ensures compliance with legal requirements. Formulates policies and procedures. Performs other related duties as may be required.
Requirements
- High school diploma or equivalent
- Six (6) years progressive work experience in Purchasing with a State of Florida agency
- Knowledge of state procurement methods and ability to interpret and apply Ch. 287, F.S. and Ch. 60A, F.A.C.
- Ability to understand and apply rules, regulations, policies and procedures.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to supervise.
- Proficiency using Vendor Bid System.
- Working knowledge of MyFloridaMarketPlace (MFMP).
- Proficiency using Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
- Consistent and reliable attendance.
- A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
Nice To Haves
- Florida Certified Contract Manager
- Florida Certified Contract Negotiator
- Supervisory experience
Responsibilities
- Directs all procurement activities, including the preparation of purchase orders and competitive bidding/award processes.
- Directs the preparation and distribution of bid invitations to vendors, coordinates specification development, oversees the evaluation of bids, and approves final decision on bid awards.
- Renders technical assistance to agency staff in all areas of procurement.
- Ensures lead negotiators are available for competitive negotiations.
- Functions as MFMP System Administrator, which includes but is not limited to maintaining user accounts, monitoring status of purchasing requisitions, and preparing reports, as needed.
- Serves as the final approver in MFMP on all purchase requisitions.
- Assists in the review of contracts to ensure compliance with established policies and procedures.
- Serves as technical advisor on contractual issues and as liaison with contract managers.
- Monitors contract language in conjunction with program managers and the General Counsel's Office to ensure compliance with established state purchasing laws and procedures.
- Ensures agency contract administration is in place and is responsible for maintaining the Department's spreadsheet on all contractual services, ensuring it is always up-to-date.
- Attends related meetings hosted by the Department of Management Services (DMS) and Department of Financial Services (DFS), as needed.
- Oversees employee compliance with statutorily and Department-mandated training and certification requirements to include all Department FCCM and FCCN certifications.
- Compiles statistical reports, as requested.
- Oversees Departmental achievement of minority purchasing goals.
- Prepares documentation required by other agencies (DMS, DFS).
- Plans, develops performance expectations, supervises and evaluates work of Purchasing Office staff.
- Develops contract administration goals and objectives, identify resources, identifies efficiency opportunities in the process areas, and ensures compliance with legal requirements.
- Formulates policies and procedures.
- Performs other related duties as may be required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
