Operations & Finance Administrator

Excel Driver Services•Henderson, CO

About The Position

The Operations & Finance Administrator is responsible for ensuring the seamless day-to-day running of our operation by bridging financial management with operational processes. The ideal candidate is a highly organized, detail-oriented leader with strong project management skills, excellent communication abilities, and a deep understanding of production processes with a high level of discretion when handling confidential financial and employee data. The role is vital for improving efficiency, maintaining accurate records, and supporting overall organizational productivity.

Requirements

3+ years of experience in administrative, operations, and finance roles.
Proficiency in accounting software (Quickbooks experience preferred), inventory software (Fishbowl experience preferred), Microsoft Office, and Monday.
High Level of discretion when handling confidential financial and employee data
Strong budgeting, forecasting, and cost-control skills.
Excellent organizational and time-management abilities.
Ability to read and interpret BOMs, purchase orders, and inventory reports.
Excellent interpersonal skills for supporting staff, customer, and vendor interactions.
Experience managing multiple projects simultaneously in a fast-paced environment.
Ability to identify inefficiencies and implement solutions

Nice To Haves

Experience in simulation manufacturing, mechanical production, or technology-based build environments.

Responsibilities

Oversee daily accounting functions, including accounts payable/receivable, invoicing, payroll support.
Maintain accurate, up-to-date daily transactions through detailed data entry into various software programs and filing.
Assisting in the preparation of budgets and monitoring expenses against projected figures
Prepare specific reports / KPI’s as requested by CEO
Communicate regularly with Controller regarding weekly purchasing needs, budget approvals, and financial forecasting.
Maintain accurate records of inventory movement, material allocations, and job costing within Fishbowl.
Ensuring compliance with financial regulations, internal policies, and assisting with audit preparations.
Participating in Payroll Process for Manufacturing division.
Manage Sim-Tech projects from start to completion using detailed Bill of Materials (BOMs).
Monitor project budgets, timelines, materials, and labor allocations.
Maintain consistent communication with engineering, production, and leadership to ensure all projects remain on schedule.
Ensure transparency by updating shared project reporting daily with progress notes, timelines, and critical details.
Provide weekly project summary reports including costs, production status, important dates, new contracts, and forecasted workloads.
Develop, implement, and maintain internal operational policies to streamline workflows
Manage Vendor contracts, purchasing, inventory, and office resources.
Provide high-level administrative support, including scheduling, meeting preparation, and potential HR assistance.
Ensuring adherence to company policies and preparing operational reports to CEO