Finance Administrator

John Howard Society of Okanagan & Kootenay•Kelowna, BC

About The Position

The Finance Administrator is an important part of our finance and administration team, helping keep things running smoothly behind the scenes. In this role, you’ll support the organization through accurate and timely accounts payable work, including processing invoices, maintaining well-organized financial records, and connecting with vendors. Your work helps reduce administrative pressures on leadership and allows our teams to stay focused on what matters most: supporting our clients. You’ll be part of a collaborative, supportive environment, contributing to our shared mission, vision, and values every day.

Requirements

Intermediate proficiency in Microsoft Excel
Working knowledge of Microsoft Office (Word, PowerPoint, Outlook, Teams)
Experience with Sage Intacct or similar accounting software
Ability and willingness to learn additional organizational systems (e.g., financial, payroll, and internal platforms)
Strong attention to detail with the ability to balance accuracy and efficiency
Excellent organizational and time‑management skills in a high‑volume, deadline‑driven environment
Sound judgment and critical‑thinking skills
Clear, professional written and verbal communication skills
Ability to work independently with minimal supervision while contributing positively to a team environment
High level of integrity and ability to handle confidential information appropriately
Successful completion of a Criminal Record Check with Vulnerable Sector screening

Nice To Haves

Post‑secondary education in administration, finance, accounting, bookkeeping, or a related field
1–2 years of related work experience, preferably within a nonprofit or service‑based organization
An equivalent combination of education and experience may be considered

Responsibilities

Process a high volume of vendor invoices through the accounts payable automation system in a timely and accurate manner
Review invoices for completeness and route them to appropriate department leaders for approval
Code approved invoices to the correct accounts, departments, and budgets
Monitor and manage the accounts payable email inbox and respond professionally to vendor inquiries
Track, research, and reconcile vendor statements and resolve discrepancies
Process staff expense claims and corporate credit card (Visa) reconciliations
Prepare outgoing payments, ensure cheque runs align with payment schedules, and coordinate cheque signing with Board members
Prepare bank deposits and complete in‑person deposits as required
Maintain organized, up‑to‑date financial records and files
Gather documentation and information required for audits and financial reporting
Provide courteous, professional customer service and collaborate effectively with internal and external stakeholders
Support additional finance and administrative duties as assigned by the Manager of Finance & Administration
Other duties as assigned