Intermediate Administrator, Finance

University of Ottawa • Wheeling, WV

9h • Onsite

About The Position

Welcome to the Faculty of Science, a great place to learn, to explore, to question, to discover — opening your mind and pushing boundaries. It’s an exciting time to be part of a rewarding career in life sciences, natural sciences and mathematics. You will have access to world-class facilities, including our Science, Technology, Engineering and Mathematics (STEM) Complex, our extensive Biosciences Complex and our cutting-edge Advanced Research Complex, that are the envy of many universities. We have strong links with a multitude of government and private research centres, providing countless opportunities and experiences. We have become a true centre of excellence, earning recognition across Canada and abroad for our prowess in teaching and in our laboratories, where our researchers are addressing some of the most important and relevant scientific questions of our time. Our past is a testimonial to our passion, so will be our future. Will you be part of it? Reporting to the Lead Officer, Administrative Support (Department of Chemistry), the incumbent will perform a variety of activities to support the financial operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

Requirements

• Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
• Minimum 2 years of demonstrated experience in a similar role
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
• Experience in interpreting, explaining and applying policies and regulations
• Experience in producing reports
• Ability to produce high quality work under pressure while meeting strict deadlines
• Strong interpersonal and communication skills
• Strong organizational skills
• Bilingualism – French and English (spoken and written)

Responsibilities

• Perform activities such as data entry, book keeping, record keeping, verification and reconciliation to support ongoing financial operations while ensuring compliance with established policies.
• Participate in the budget planning exercise by monitoring and responding to inquiries about financial activity.
• Identify inconsistencies and take appropriate corrective action to ensure both the integrity of the data and compliance with all relevant policies and regulations.
• Administer petty cash for the sector.
• May be required to provide backup support for payroll transactions to support ongoing operations during the absence of more senior resources.
• Provide various simple- to moderately-complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, and budgets of the sector as requested to support ongoing operations and strategic planning.
• Make decentralized purchases of goods and services for the sector, on purchase order or on credit card, in compliance with all relevant policies.
• Control an inventory of various supplies, and register financial transactions related to the use of these supplies by internal clients.
• Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.
• Maintain accurate records of key holders and related security access information for staff of the sector to ensure confidentiality of the records.
• Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.

Benefits

• a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level