Finance Administrator

Cushman & Wakefield

About The Position

The Facilities Hub group is a highly skilled team focused on work request fulfillment and subcontracted resource management. The FACILITIES HUB specializes in servicing clients with geographically dispersed portfolios, through a flexible menu of services from basic call center support to contract compliance and full account management. The Finance Administrator’s responsibilities include, but are not limited to: Accounts Payable, Accounts Receivable, maintain general ledger and client location detail, invoicing, analyzation of expense/revenue, manage process and reporting from various CMMS Systems, collaborate with Facilities Hub Staff as applicable and any other duties requested by Facilities Hub Management.

Requirements

Fluent in English; strong oral and written communication (Spanish a plus).
3+ years of Finance/Accounting experience with solid general ledger and GAAP knowledge.
Advanced analytical skills and proficiency with Microsoft Office, especially Excel (VLOOKUP, Pivot Tables).
Experience with accounting/database systems such as Oracle JD Edwards, Kronos, CMMS, and related analytics tools.
Experience with Generally Accepted Accounting Principles
Highly self‑motivated, adaptable, and effective in fast‑paced, high‑volume environments.
Strong organization, attention to detail, sound judgment, and professional demeanor.
Proven ability to deliver excellent internal/external customer service.
Capable of working independently or collaboratively while managing multiple projects.
Results‑oriented with a sense of urgency; committed to ongoing learning and skill development.
Willing to support broader office operations as needed.
Must be willing to continue training in their skill set to maintain knowledge in the latest processes and technologies used for their assigned duties

Nice To Haves

Undergraduate degree in Finance or Accounting preferred.
Spanish a plus

Responsibilities

Manage and maintain Facilities Hub Client Master Files
Creation and submittal of Master Data Forms for new/updates of client location in CMMS Systems
Create and maintain Purchase Orders.
Creates and maintains upload files and acts as liaison to billing dept and vendors
Analyze expense/revenue and ensure matching principle is employed
Support vendor compliance efforts by ensuring monthly invoicing are submitted as backup for upload files
Provides customer support and problem-solving where needed, and properly escalating any necessary issues to managers within the Facilities Hub
Matches expense with completed work orders and authorizes Billing Dept. to invoice clients.
Processes accrual tracking – Reaching out to vendors for any outstanding invoicing
Manage Accounts Receivable for Facilities Hub Clients by responding to and resolving client billing issues and questions.
Providing updates on all Facilities Hub client A/R to Corporate Finance.
Coordination of the start-up of new services with site contacts, vendors, and other parties involved in the process
Supporting the FACILITIES HUB with any special projects as requested by management
Month end reconciliation
This position will also provide other business-related functions as directed by Senior Management

Benefits

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

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