Finance Administrator

Mountain True•Asheville, NC

3d•$52,000 - $57,000•Hybrid

About The Position

MountainTrue is a non-profit organization that works with communities across 26 mountain counties in Western North Carolina and North Georgia and champions resilient forests, clean waters, and healthy communities. We are committed to keeping our mountain region a beautiful place to live, work, and play. Our members protect our forests, clean up our rivers, plan vibrant and livable communities, and advocate for a sound and sustainable future for all. MountainTrue is seeking a detail-oriented, organized Finance Administrator to join our team. The Finance Administrator supports MountainTrue’s financial operations with a focus on accounts payable, accounts receivable, and grant financial reporting. This role ensures the timely and accurate processing of financial transactions while maintaining strong internal controls that support the organization’s mission-driven work. The ideal candidate for this role will have experience in accounting, bookkeeping, or nonprofit finance, and proficiency in accounts payable and accounts receivable processes.

Requirements

Experience in accounting, bookkeeping, or nonprofit finance
Proficiency in accounts payable and accounts receivable processes
Working knowledge of basic GAAP principles
Strong attention to detail and ability to manage multiple deadlines
Proficiency in accounting software (e.g., QuickBooks or similar)
Proficiency in Google Workspace and/or Microsoft Office Suite

Nice To Haves

Experience with Bill.com preferred

Responsibilities

Process vendor invoices, staff reimbursements, and credit card transactions in accordance with organizational policies
Verify coding, approvals, and supporting documentation prior to entry
Maintain organized digital records, including vendor files and documentation, for audit readiness
Ensure timely and accurate payment processing and respond to vendor inquiries as needed
Prepare and issue annual 1099s
Record and deposit incoming payments, including donations and earned revenue, across multiple programs
Prepare and issue invoices as needed; monitor aging reports and follow up on outstanding balances
Coordinate with Development and program staff to ensure accurate revenue coding and documentation
Prepare and submit semiannual sales tax reimbursement requests across multiple counties
Remit quarterly sales tax payments related to merchandise sales
Track grant expenditures and revenue across multiple funding sources
Prepare periodic financial reports for funders in collaboration with Finance and program teams
Maintain organized grant and fiscal sponsor documentation, including budgets, award letters, and reporting schedules
Support audit and compliance requests related to grant activity
Prepare and submit monthly NC DEQ reimbursement packets in compliance with state requirements
Manage digital invoice workflows, ensuring all documentation is complete, accurate, and audit-ready
Track expenditures against approved grant budgets and maintain current reporting schedules
Coordinate with program staff to obtain required documentation and resolve coding or eligibility questions
Submit required reports through state systems and maintain organized records of all submissions
Support month-end close processes, including reconciliations, journal entries, and documentation
Maintain organized and up-to-date digital filing systems for all financial records
Assist with annual audit preparation and other compliance-related activities
Provide administrative and operational support to the Finance Director as needed
Provide general administrative support as needed across the organization, which may include supply management
Assist with coordination of meetings and internal logistics