Finance Administrator

Aston Carter•Gallatin, TN

1d•$25 - $35•Onsite

About The Position

Overview We are seeking a reliable and detail‑oriented Finance Administrator to support daily financial and administrative operations in a busy office environment. This role touches accounts payable, accounts receivable, purchasing support, and general office coordination. The ideal candidate is organized, comfortable working with numbers, and able to juggle multiple responsibilities while keeping information accurate and up to date. Key Responsibilities Accounts Payable Support Process vendor invoices and confirm charges against purchase records or receipts Coordinate vendor payments by check or credit card Maintain accurate and current vendor information Review and reconcile company credit card activity Accounts Receivable Support Record incoming customer payments (check, ACH, credit card, or cash) Prepare and make bank deposits for check payments Keep customer aging reports current and accurate Generate and send monthly customer statements Follow up on outstanding balances and assist with collection efforts Procurement & Inventory Assistance Prepare purchase orders and support purchasing activities Maintain accurate product and pricing information in the accounting system Assist with monthly inventory counts and supporting documentation Support invoice review and matching for purchased goods Uniform Program Administration Coordinate the employee uniform program for multiple business entities Manage communication with the uniform vendor Verify invoices and ensure accurate payroll deductions related to uniforms Administrative & Reporting Duties Answer incoming phone calls and route them appropriately Organize, update, and maintain business records and files Prepare weekly reports related to AR, AP, deposits, and invoice status Coordinate with internal team members to support daily operational needs

Requirements

Accounts payable
Accounts receivable
Data entry
Invoicing
Reconciliation
cost control
procurement
Prior experience in an accounting, finance, or administrative support role
Comfortable working with accounting software and spreadsheets
Strong attention to detail and follow‑through
Ability to manage multiple tasks in an office setting

Responsibilities

Process vendor invoices and confirm charges against purchase records or receipts
Coordinate vendor payments by check or credit card
Maintain accurate and current vendor information
Review and reconcile company credit card activity
Record incoming customer payments (check, ACH, credit card, or cash)
Prepare and make bank deposits for check payments
Keep customer aging reports current and accurate
Generate and send monthly customer statements
Follow up on outstanding balances and assist with collection efforts
Prepare purchase orders and support purchasing activities
Maintain accurate product and pricing information in the accounting system
Assist with monthly inventory counts and supporting documentation
Support invoice review and matching for purchased goods
Coordinate the employee uniform program for multiple business entities
Manage communication with the uniform vendor
Verify invoices and ensure accurate payroll deductions related to uniforms
Answer incoming phone calls and route them appropriately
Organize, update, and maintain business records and files
Prepare weekly reports related to AR, AP, deposits, and invoice status
Coordinate with internal team members to support daily operational needs