Finance Administrator

Michael Sullivan & Assoc•San Diego, CA

6h•Hybrid

About The Position

The Finance Administrator / Full Charge Bookkeeper supports the Director of Finance and Controller with full-cycle accounting and compliance, including managing AP/AR, performing bank and IOLTA reconciliations, posting receipts and disbursements, and maintaining revenue, WIP, and AR schedules. This role prepares monthly financial workpapers, assists with month-end close, and supports related-party accounting, while also processing employee expenses (Concur), issuing payments (check, card, ACH, wire), and preparing and filing local and state reports and taxes. The position also researches and resolves discrepancies, identifies process improvements, and maintains strong internal controls and confidentiality.

Requirements

Bachelor’s degree in finance, accounting, or similar; or proven work experience as a finance administrator or similar.
Practical experience with accounting software (such as QuickBooks), databases (such as MS Access) and demonstrated proficiency in Excel.
Able to quickly learn and adapt to new software and processes.
A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts.
Effective written and verbal communication skills.
Works well in a team environment and with upper management.
High level of critical thinking and logical analysis.
Excellent organizational and time management skills.
Able to work well under pressure and meet all deadlines.
Maintains the highest standards of compliance and confidentiality.

Responsibilities

Generate financial reporting schedules for monthly, quarterly and annual reports.
Maintain with the DOF the Revenue Summary reports including revenue, write-offs and income, and balance of WIP and AR.
Ensure the accurate and timely processing of federal, state and local government agency reporting requirements, including annual CA 571 and related taxes for each office location, local business licenses, Census reports, Environmental reports and taxes as well as any other reports required to keep the firm in compliance and good standing with said agencies.
Oversee the IOLTA account together with Billing Supervisor.
Manage financial reporting for related party entities, including IEA and property holding entities.
Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks.
Oversee bank accounts, including IOLTA.
Issue payment via check, credit card and ACH/Wire as needed.
Manage accounts receivable and accounts payable.
Review and process EE expense reports using Concur.
Prepare, track, and reconcile ledgers and budgets.
Maintain accrual schedules workbook.
Create financial and inventory reports.
Prepare and file company local and state tax documents.
Identify and correct miscalculations and financial discrepancies.
Develop and streamline operational efficiencies.
Stay current with all regulations, requirements, and laws.