OPERATIONS & FACILITIES MANAGER: Catholic High School

Catholic Schools in the Archdiocese of New York•Staten Island, NY

2d•Onsite

About The Position

The Operations & Facilities Manager oversees the physical plant, facilities, safety, security, maintenance, grounds, and day-to-day operations of Moore Catholic High School. Working closely with the Principal and administrative team, this role ensures that the campus is safe, clean, functional, welcoming, well-maintained, and financially responsible, while supporting the school’s Catholic identity and mission. The position reports directly to the Principal and supervises facilities, maintenance, custodial, and/or security personnel as assigned, as well as coordinating outside contractors and service providers. The manager oversees school buildings, grounds, athletic facilities, parking, infrastructure, preventive maintenance, inspections, repairs, emergency response, and facility improvements. The role includes supporting chapel, church, prayer spaces, Masses, liturgical celebrations, retreats, graduations, and other school events. It also involves campus safety and emergency preparedness; custodial and grounds operations; vendor and contractor management; budgeting, purchasing controls, and long-range capital planning; and operational support for school and community events. The successful candidate is expected to demonstrate professionalism, integrity, stewardship, respect for the dignity of every person, a strong service orientation, and commitment to the Catholic identity and mission of the school. The role requires balancing strategic planning with hands-on operational needs, responding to urgent issues, supporting events, and communicating regularly with school leadership. The work schedule is Monday through Friday, with occasional evenings, weekends, holidays, and emergency response as required. Salary is $80,000–$100,000 annually. The school offers a competitive benefits package subject to its current benefit plan and applicable diocesan policies.

Requirements

Bachelor’s degree in facilities management, operations, business administration, construction management, engineering, or a related field; equivalent experience may be considered.
At least 5 years of progressively responsible facilities, operations, maintenance, construction, or property-management experience.
Demonstrated experience managing vendors, contractors, budgets, and facilities projects.
Strong project-management, organizational, communication, and problem-solving skills.
Knowledge of building systems, preventive maintenance, safety, security, and emergency preparedness.
Ability to manage confidential and sensitive information.
Strong computer skills, including Microsoft Office or equivalent systems.
Ability to work occasional evenings, weekends, holidays, and emergency call-ins.
Commitment to the Catholic identity and mission of the school, and ability to treat members of the school community with dignity and respect.

Nice To Haves

Experience supervising employees.
Experience in a Catholic school, independent school, college or university, parish, nonprofit, or similar institutional environment.
Facilities or construction certification.
Project-management certification.
Experience with capital projects.
Knowledge of school safety and emergency preparedness.
Familiarity with Catholic liturgical environments and parish/school operations.

Responsibilities

Manage daily operations and maintenance of school buildings, grounds, athletic facilities, parking areas, and physical infrastructure.
Establish and maintain preventive maintenance programs; inspect facilities and identify safety, maintenance, and capital needs.
Coordinate repairs, preventive maintenance, emergency response, and facility improvements; maintain equipment, warranty, inspection, repair, and maintenance records.
Develop annual and multi-year facilities improvement plans and work with the Principal and Business Office to establish capital priorities.
Prepare and maintain the chapel, church, prayer spaces, and other areas used for Mass and liturgical celebrations; coordinate facilities support for religious and school events.
Collaborate with the chaplain, campus minister, and school administration, and care appropriately for religious artwork, furnishings, liturgical equipment, and sacred spaces.
Maintain a safe campus; coordinate fire and emergency drills, evacuation and lockdown procedures, emergency plans, inspections, certifications, and hazard response.
Monitor access-control systems, keys, cameras, alarms, and building security; establish campus opening and closing procedures; coordinate with public safety agencies as appropriate.
Oversee custodial services, cleanliness, sanitation, custodial schedules, and the condition of classrooms, restrooms, offices, common areas, athletic spaces, and outdoor facilities.
Coordinate landscaping, snow and ice removal, pest control, waste removal, and other grounds services.
Identify and evaluate vendors and contractors; obtain and compare bids, negotiate agreements within authority, verify insurance and documentation, monitor performance and costs, review invoices, and maintain professional vendor relationships.
Assist with the annual operations and facilities budget; monitor expenditures and costs, identify savings opportunities, maintain purchasing controls, and provide budget and facilities reports to the Principal and Business Office.
Assist with long-range capital planning and provide operational support for Masses, open houses, parent events, athletics, performances, concerts, graduation, alumni and fundraising events, retreats, and faculty/staff events.
Support event setup, furniture movement, custodial coverage, security, parking, building access, cleanup, and emergency preparedness.
Meet first-90-day objectives, including campus assessment, review of procedures, budgets and contracts, creation of a prioritized improvement plan and preventive maintenance schedules, establishment of work-order tracking, and presentation of a one-year action plan and capital priorities.
Meet role performance expectations, including maintaining preventive maintenance completion, timely work-order responses, required safety compliance and drills, budget reporting, vendor documentation and evaluations, campus inspections, project updates, and customer-service feedback.
Support the Catholic identity and mission of the school through respectful care of facilities and sacred spaces, service, hospitality, integrity, and participation in appropriate school-wide mission and community activities.