OPERATIONS & FACILITIES MANAGER: Catholic High School

Catholic Schools in the Archdiocese of New York•New York, NY

1d•$80,000 - $100,000•Onsite

About The Position

The Operations & Facilities Manager is responsible for the effective management of Moore Catholic High School’s physical plant, facilities, safety, security, maintenance, grounds, and day-to-day operational needs. In partnership with the Principal and administrative team, the manager helps ensure that the campus is safe, clean, functional, welcoming, well-maintained, and financially responsible in support of the school’s Catholic mission. The position reports directly to the Principal and supervises facilities, maintenance, custodial, and/or security personnel as assigned. The role includes managing school buildings, grounds, athletic facilities, parking areas, and infrastructure; maintaining preventive maintenance and inspection programs; coordinating repairs, emergencies, and facility improvements; supporting liturgical spaces and school events; overseeing safety, security, custodial operations, vendors, contractors, budgets, and capital planning; and providing regular reporting to school leadership. The manager is expected to demonstrate professionalism, integrity, stewardship, service, and respect for the dignity of all members of the school community and for the Catholic identity of the school. This is a full-time, exempt position based at Moore Catholic High School, 100 Merrill Avenue, Staten Island, NY 10314. The work schedule is Monday through Friday, with occasional evenings, weekends, holidays, and emergency response as required. The salary range is $80,000–$100,000 annually. A competitive benefits package may include medical, dental, and vision insurance; employer health-premium contributions; life and disability insurance; paid vacation, sick leave, and holidays; school and/or Christmas break periods; professional development; flexible spending or health savings accounts where applicable; professional membership or certification support as approved; and parking where available. Benefits are subject to the school’s current benefit plan and applicable diocesan policies.

Requirements

Bachelor’s degree in facilities management, operations, business administration, construction management, engineering, or a related field; equivalent experience may be considered.
At least 5 years of progressively responsible experience in facilities, operations, maintenance, construction, or property management.
Demonstrated experience managing vendors, contractors, budgets, and facilities projects.
Strong project-management, organizational, communication, and problem-solving skills.
Knowledge of building systems, preventive maintenance, safety, security, and emergency preparedness.
Ability to manage confidential and sensitive information.
Strong computer skills, including Microsoft Office or equivalent systems.
Ability to work occasional evenings, weekends, holidays, and emergency call-ins.
Commitment to supporting the Catholic identity and mission of the school, treating community members with dignity and respect, and responsibly stewarding school resources.

Nice To Haves

Experience supervising employees.
Experience in a Catholic school, independent school, college or university, parish, nonprofit, or similar institutional environment.
Facilities or construction certification.
Project-management certification.
Experience with capital projects.
Knowledge of school safety and emergency preparedness.
Familiarity with Catholic liturgical environments and parish or school operations.

Responsibilities

Manage daily operations and maintenance of school buildings, grounds, athletic facilities, parking areas, and physical infrastructure.
Establish and maintain a comprehensive preventive maintenance program, schedules, and records.
Inspect facilities regularly and identify safety concerns, maintenance needs, and capital priorities.
Coordinate repairs, preventive maintenance, emergency response, and facility improvements.
Maintain records of equipment, warranties, inspections, repairs, and maintenance schedules.
Develop annual and multi-year facilities improvement plans and work with the Principal and Business Office to establish capital priorities.
Ensure chapel, church, prayer spaces, and areas used for Mass and liturgical celebrations are properly prepared and maintained.
Coordinate facilities support for Masses, prayer services, retreats, Holy Days, graduation, and other religious celebrations.
Collaborate with the chaplain, campus minister, and school administration and support appropriate care of religious artwork, furnishings, liturgical equipment, and sacred spaces.
Coordinate fire and emergency drills, evacuation and lockdown procedures, and other required safety exercises.
Maintain emergency preparedness plans; coordinate required inspections and safety certifications; and keep relevant documentation current.
Monitor access-control systems, keys, cameras, alarms, and building security; establish campus opening and closing procedures.
Coordinate with police, fire, emergency management, and other public safety agencies as appropriate and promptly address potential hazards.
Oversee custodial services, cleanliness, and sanitation; develop custodial schedules and procedures; and monitor the condition of campus spaces.
Coordinate landscaping, snow and ice removal, pest control, waste removal, and other grounds services.
Identify and evaluate vendors and contractors, obtain and compare competitive bids when appropriate, and negotiate service agreements within established authority.
Verify contractor insurance and documentation; monitor performance, workmanship, timelines, and costs; review invoices; and maintain professional vendor relationships.
Assist in developing the annual operations and facilities budget and monitor facilities-related expenditures, including utilities, maintenance, repairs, custodial services, security, and other services.
Identify cost-saving opportunities without compromising safety or quality, maintain purchasing controls, provide budget and facilities reports, and assist with long-range capital planning.
Provide operational support for school Masses, prayer services, open houses, parent events, athletic competitions, performances, concerts, graduation, alumni and fundraising events, retreats, and faculty/staff events.
Support events through room setup, furniture movement, custodial coverage, security, parking, building access, cleanup, and emergency preparedness, as needed.
Complete first-90-day priorities, including a campus assessment, review of procedures, budgets, and contracts, a prioritized improvement plan, preventive maintenance and work-order processes, and a one-year Facilities & Operations Action Plan for the Principal.
Track and report performance against facilities, work-order, safety, preparedness, budget, vendor, campus appearance, capital project, customer-service, and mission-related expectations.

Benefits

Medical, dental, and vision insurance.
Employer contribution toward health insurance premiums.
Life insurance.
Short- and long-term disability coverage.
Paid vacation.
Paid sick leave.
Paid holidays.
School and/or Christmas break periods.
Professional development opportunities.
Flexible spending or health savings account, where applicable.
Professional membership or certification support, as approved.
Parking, where available.
Competitive benefits package, subject to the school’s current benefit plan and applicable diocesan policies.