Operations & Facilities Coordinator

Acelero Learning•Philadelphia, PA

About The Position

The Operations & Facilities Coordinator oversees day-to-day facility operations, hands-on maintenance, and safety compliance across multiple Head Start sites. The role directly supervises site facilities staff and performs practical maintenance to help ensure safe, compliant, and operational learning environments for children, families, and staff. It also supports operational procedures and organization-wide projects in partnership with the Director of Operations. The position requires local or long-distance travel up to 10% of the time for work-related meetings and functions. A valid driver’s license and/or reliable transportation is required. A physical exam and background checks are required. The stated annual salary is $66,327.

Requirements

High school diploma, GED, or equivalent.
Proven supervisory experience leading facilities or operational staff across multiple sites.
Practical experience performing basic hands-on facilities maintenance and repairs.
Experience using databases.
Physical exam and background checks are required.
Travel locally or long-distance up to 10% of the time for work-related meetings and functions.
Valid driver’s license and/or reliable transportation.

Nice To Haves

Experience with a ticketing portal or scheduling software.
Certified Playground Safety Inspector (CPSI) certification.

Responsibilities

Directly supervise, schedule, and support facilities and maintenance staff across multiple Head Start locations.
Perform routine and preventative maintenance and minor repairs, including basic plumbing, carpentry, painting, fixture repairs, and HVAC troubleshooting.
Monitor and prioritize facility requests through the ticketing system; assign work to staff or vendors and track requests through completion.
Oversee external contractors providing specialized repairs, utility services, janitorial work, and leased-building services; ensure quality execution and contract compliance.
Coordinate emergency response across sites, maintain disaster plans, coordinate with municipal departments, and ensure compliance with Head Start safety regulations.
Oversee the transportation fleet, including vehicle registrations, state inspections, routine maintenance, and insurance documentation.
Manage inventory, purchasing, and distribution of janitorial, building, and operational supplies; maintain expense reporting and corporate card controls.
Partner with the Director of Operations to establish procedures, review utility and lease agreements, and support organization-wide strategic projects.

Benefits

Medical, dental, and vision insurance with multiple plan options.
Health Savings Account (HSA) with company contributions up to $800 annually.
Flexible Spending Accounts (FSA) for health and dependent care expenses.
401(k) retirement plan with up to 4% company match and immediate vesting.
Company-paid short-term and long-term disability insurance and basic life insurance.
Up to $500 per year in professional development reimbursements.
Employee Assistance Program (EAP) with counseling and mental wellness support.
Wellness programs, including virtual fitness, nutrition, and mindfulness classes.
Pet insurance, legal assistance, ID theft protection, and employee discount perks.
Average of five weeks of paid time off during the first year of employment.
Career growth and professional development opportunities.