Operations & Executive Coordinator

Families in Transition•Manchester, NH

11d•Onsite

About The Position

We are looking for an Operations & Executive Coordinator to be the welcoming face and steady operational backbone of our organization. In this dynamic role, you will split your time between acting as the primary ambassador for our headquarters, providing high-level support to our President & CEO, and keeping our daily office infrastructure humming. If you thrive in a fast-paced environment where no two days are alike, we want to hear from you!

Requirements

Proven administrative, executive support, or office management experience in a fast-paced setting
Exceptional written, verbal, and interpersonal skills with a polished, professional demeanor
Comfortable with office management software, executive calendars, digital communication channels, and board portals
High level of integrity when handling sensitive, confidential information and executive communications
Highly organized with a proactive approach to streamlining processes and anticipating needs
Able to work in the office Monday through Friday, 8:30 am - 5:00 pm.

Responsibilities

Manage the CEO's calendar, prepare briefing materials, and serve as the operational liaison for the Board of Directors (including scheduling, logistics, and meeting minutes).
Be the welcoming first point of contact for guests, tenants, and callers; manage front-desk security, visitor logs, and public communication channels (phone and [email protected]).
Oversee day-to-day office workflows, manage vendor relationships, handle supply inventory, and optimize office systems for maximum efficiency.
Support finance and development teams by processing incoming mail, scanning donation checks, and assisting with donor acknowledgment workflows.
Coordinate staff announcements, assist with new employee onboarding, and help plan all-staff meetings and special events.