Executive Operations Coordinator

World Animal Protection

10d

About The Position

World Animal Protection is looking for an Executive Operations Coordinator to help us move the world to protect animals. As an Executive Operations Coordinator, you'll be the trusted operational partner to a member of our Global Leadership Team. You will be able to smooth complexity out of their day and give them the space to focus on strategy rather than logistics. It's a role built on judgement, trust, and quiet initiative. You will be empowered with real scope to shape how things get done.

Requirements

Judgement
Trust
Quiet initiative
Ability to shape how things get done
Ability to coordinate plans, projects and delivery with stakeholders internally and externally
Ability to own complex diaries, inboxes and cross-timezone scheduling
Ability to organise travel and accommodation
Ability to structure timelines and sequence activity
Ability to track delivery of time-bound priorities
Ability to keep oversight of actions, milestones and dependencies
Ability to provide support at global meetings, capturing outcomes and next steps
Ability to identify priorities, risks and upcoming demands
Ability to act as a strategic filter for competing priorities
Ability to contribute to shared global event logistics
Ability to collaborate with fellow Executive Operations Coordinators

Responsibilities

Coordinate plans, projects and delivery with stakeholders internally and externally.
Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
Track delivery of time-bound priorities e.g. org planning, reviews, key initiatives.
Keep oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
Provide support at global meetings, capturing outcomes and next steps in real time.
Identify priorities, risks and upcoming demands before they become problems.
Act as a strategic filter for competing priorities.
Contribute to shared global event logistics, including trustee travel and visas.
Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.

Benefits

Competitive salary
Pension scheme with up to 6% employer match
24 days' holiday per year, increasing with service up to 5 days
Flexibility to flex public holidays
Additional 3 days to be taken at the end of the calendar year
2 global Wellbeing midyear closure days
Flexibility in start times
Life Assurance (3x annual salary)
2 days per year of Volunteer Leave
Inclusivity Benefits (Bereavement, Carers, Disability, Menstrual/Menopause, Pregnancy Loss, Fertility Treatment, Gender Affirming Medical needs, Companion Animal Bereavement, and 'Pawternity' leave)
Long Service Milestones (bonus day off and employee 'shout out' for 10 year anniversary and every subsequent 5 years)
24/7 Employee Assistance Programme
Employee Wellbeing Portal