Executive Operations Coordinator

Novo Nordisk•Boulder, CO

1d•Onsite

About The Position

The Executive Operations Coordinator serves as a trusted partner to the Site Head and Facilities Team, providing executive-level operational support while enabling efficiency, effectiveness and consistency across the site. This position is an important driver in the day-to-day operations across the Boulder site. The position is responsible for helping to execute the site master plan and drive maximum efficiency, effectiveness and consistency impact for these locations. This role will report to the Site Head. Provides direct support to one or more leaders while fostering collaboration across departments and external organizations. Collaborate with CMC Drug Development.

Requirements

Bachelor’s degree required with 2 years’ experience in a coordination role
Must exercise a high degree of professionalism, diplomacy and discretion in handling confidential information and sound judgment and confidentiality
Requires top caliber interpersonal skills: ability to communicate, present and explain across multiple cross-functional stakeholders, management levels and members of the leadership team
Must be a self-starter who assumes accountability for initiatives from start to completion
Requires strong organizational skills; ability to prioritize and manage through complex processes/projects
Comfortable collaborating with all levels of the organization as well as with external customers and vendors
Exceptional Microsoft Office skills, Internet research abilities and time management skills
Ability to work independently and collaboratively, act as role model, provide leadership and guidance to administrative support team
Forward thinking, ability to foresee and intercept conflicts before they arise and make timely decisions
Problem solving skills
Excellent organizational skills and attention to detail
Requires complete integrity, presence, confidence and flexibility in a dynamic, ever-changing environment

Nice To Haves

Coupa super-user experience preferred

Responsibilities

Provides administrative oversight and support for day-to-day on-site operations, helping ensure the Boulder locations run efficiently and in compliance with local requirements
Partners with Facilities and Operations on building and office management, including front desk coordination, to maintain a safe, comfortable and collaborative workplace
Supports the Site Head’s priorities and strategic objectives with a high degree of autonomy, discretion and sound judgment
Coordinates executive priorities, calendars, complex travel, vendors, industry conferences and site events in collaboration with relevant teams and functional leads
Supports operational and business activities through purchase order processing, expense reconciliation and administrative coordination, while handling confidential information and sensitive matters professionally
Promotes high-quality standards, efficient processes and continuous improvement by identifying opportunities to improve site operations and governance
The position operates with a high degree of autonomy supporting organizational priorities and the strategic objectives of the Site Head
Fosters collaboration among administrative staff to support consistent office, administrative and site services
Uses sound judgment to prioritize requests and determine when matters should be escalated