Operations Coordinator

ADF International•Washington, DC

15h•Onsite

About The Position

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. ADF International is looking for a highly organized Operations Coordinator to join us full-time. As Operations Coordinator, you are a vital part of the ADF International team in Washington, DC. In this role, you will report to the Director of Operations and will be responsible for the successful completion of various tasks relating to internal processes, strategic initiatives, and events. This role includes coordination of cross-team efforts, conveyance of critical information (internally and externally) and coordination of the UN and Americas Advocacy team’s operations, procedures, and resources. You will also be available to support the Communications team as needed in Washington, DC.

Requirements

Ability to learn and apply software applications
Ability to anticipate the needs of the teams and departments you support
Ability to coordinate projects with little supervision
Ability to professionally handle confidential information
Ability to learn and understand the nuances of UN and OAS diplomatic culture
Ability to make sound decisions under demanding conditions
Possess strong organizational skills and good attention to detail
Ability to manage a variety of responsibilities and projects with a wide variety of complexities
Ability to communicate with excellence in writing and orally
Ability to travel as needed
3+ years of experience in related job
Strong administrative skills
Strong computer skills including experience with Microsoft Office, including Word, Excel, and Outlook
Strong business professional English language skills
Fluency in Spanish required
Valid work permit for the United States of America or US citizenship required

Responsibilities

Provide operational support for UN and Americas Advocacy Team Members, and the Director of Operations
Prepare and coordinate domestic and international travel
Process expense reports and prepare/submit invoices for Team Members and vendors
Oversee creation and maintenance I-Reliance files
Assist in maintaining accurate contact lists in I-Reliance
Oversee Team Members’ schedules and calendars to ensure meetings are arranged and scheduling conflicts are resolved
Coordinate internal and external meetings for Team Members, including location, invitations, and catering if needed
Communicate with allied organizations, and allied attorneys as directed
Process attorneys’ bar association renewals and CLE requirements
Proofread and edit drafted documents with a high level of expertise
Take lead on UN and Americas Advocacy team’s event planning logistics at the UN and OAS missions, and elsewhere (including liaising with Events Team)
When possible, accompany teams to events to provide on-the-ground support
Liaise with Communications and Marketing teams, including with relevant members of the domestic team on matters relating to the UN and Americas team’s advocacy priorities to help best communicate the team’s work and cases
Liaise with the Development team to increase fundraising efforts involving UN and Americas Advocacy work
Assist UN and Americas Advocacy teams (and other relevant guests) with court and organizational memberships, applications, accreditations, and grounds passes (e.g., with United Nations and Organization of American States)
Monitor UN, UN regional, and OAS websites for new developments and upcoming events relating to team priorities and bring relevant information to the attention of the team
Assist in on-boarding and provide training for new members of the ADFI team
Provide general office support by managing team-wide projects as assigned, communicating/coordinating with vendors and guests, stocking ADFI supplies, and hosting office visitors (vendors, candidates, and TMs)
Perform related duties or special projects as assigned
Travel internationally for events